Payroll and Compliance Specialist

This is a fully remote position, open to applicants in Illinois.

📋 Description

• Oversee payroll processing for designated clients, ensuring that all transactions are executed accurately, in a timely manner, and in compliance with federal, state, and local regulations.

• Analyze and reconcile payroll data, address discrepancies, and carry out month-end, quarter-end, and year-end payroll functions.

• Create payroll reports and furnish records, reconciliations, and supporting documentation for client audits and business requirements.

• Act as a trusted advisor on payroll tax compliance, wage and hour legislation, internal controls, and best practices in payroll administration.

• Address payroll-related inquiries from clients, employees, and stakeholders, providing prompt and accurate solutions.

• Lead or assist in payroll and HRIS implementations, system enhancements, vendor management, and initiatives for process improvement.

• Function as the main point of contact between clients and payroll technology vendors, delivering end-user support and resolving system-related issues.

• Identify opportunities to optimize payroll processes, enhance accuracy, boost efficiency, and elevate the overall client experience.

• Establish and nurture strong client relationships by comprehending business goals and offering proactive, value-added assistance.

• Collaborate with HR Consulting and other internal teams to enhance workflows, bolster client retention, and guarantee consistent service delivery.

• Stay informed about payroll regulations, technological advancements, and industry best practices.

• Safeguard confidential payroll, employee, and client data while exercising appropriate discretion and professional judgment.

⛳️ Requirements

• A minimum of 3 years of experience in payroll administration, payroll tax compliance, or a related payroll consulting position.

• A Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field is preferred.

• In-depth knowledge of payroll processing, reconciliations, reporting, internal controls, payroll taxes, and wage and hour regulations.

• Experience in interpreting and applying federal, state, and local payroll laws and compliance standards.

• Experience managing payroll for multiple clients, business entities, or employee groups is preferred.

• Practical experience with payroll and HRIS platforms is required; familiarity with Rippling and Paylocity is preferred.

• Experience in supporting payroll system implementations, upgrades, or operational enhancements is preferred.

• Strong analytical, project management, and problem-solving abilities with a talent for resolving complex payroll challenges.

• Exceptional organizational skills and attention to detail, capable of managing competing priorities and deadlines in a fast-paced setting.

• Superior written, verbal, and interpersonal communication skills, with the capability to clarify payroll and compliance topics effectively.

• A robust client service orientation with the ability to work autonomously and collaborate efficiently with internal teams and external partners.

• Proficiency in Microsoft Office Suite and the ability to quickly learn and adapt to new technology platforms.

• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation is preferred, or a willingness to obtain certification.

• A commitment to maintaining confidentiality and managing sensitive payroll and employee information with discretion.

🏝️ Benefits

• Medical, Dental, and Vision Benefits

• Flexible Spending Account (FSA) and Health Savings Account (HSA) and Commuter Transit Programs

• Company paid Short-Term Disability, Long-Term Disability, and Group Term Life

• Company paid Employee Assistance Program

• Paid Parental Leave

• Paid holidays

• Personalized PTO

• 401 (k)