Payroll and Benefits Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Supervise employee information within the HRIS (Rippling) to maintain data accuracy, compliance, and appropriate documentation.

• Handle sensitive employee information and payroll-related reporting, including ongoing data review and analysis.

• Oversee the complete payroll operations for hourly, salaried, and complex employee structures, working in conjunction with Data and Finance teams to manage variable pay, bonuses, and clinical compensation models.

• Ensure that all payroll processes adhere to federal, state, and local labor laws and reporting requirements.

• Maintain and enhance payroll policies and internal controls to promote operational excellence.

• Oversee year-end payroll functions, including the creation and distribution of W-2s and other regulatory documents.

• Collaborate with cross-functional stakeholders in Finance, People, and Operations to develop effective and efficient systems for the company's long-term growth.

• Manage relationships with external payroll vendors and consultants to enhance service delivery.

• Streamline operational processes to eliminate bottlenecks and facilitate scalable organizational growth.

• Oversee the monthly benefits billing reconciliation process; audit carrier invoices against payroll deductions and enrollment data to ensure precision and resolve any discrepancies.

• Ensure prompt and accurate resolution of benefits inquiries.

• Monitor payroll and benefits tracking for employees on leave.

• Collaborate with carriers, brokers, and TPAs to address escalated claims issues and enrollment discrepancies.

• Work with People Team leadership to implement the annual Open Enrollment process, ensuring that system configuration, employee communications, and data transfers to carriers are conducted smoothly.

⛳️ Requirements

• Proven professional expertise in handling complex, multi-state payroll operations and practical experience in benefits operational administration.

• Advanced understanding of financial systems and payroll platforms. Familiarity with Rippling and Tilt is highly preferred.

• Strong knowledge of payroll and benefits regulations, including ERISA, COBRA, ACA, and FMLA. Experience supporting employee payroll and benefits in California is required.

• Exceptional attention to detail and a dedication to maintaining data integrity and confidentiality.

• Outstanding written and verbal communication skills, with the capability to convey actionable conclusions to various stakeholders.

• A highly collaborative, team-oriented mindset with a desire to thrive in a mission-driven startup environment.

• Proven ability to handle multiple projects simultaneously and develop structured processes from the ground up.

• Demonstrated systems thinking and a solution-oriented approach to simplifying complexities.

• A track record of enhancing processes by streamlining them and enabling organizational scalability.

🏝️ Benefits

• Equity in a high-growth start-up

• Paid time off, including nine paid holidays and an additional Winter Office Closure from Christmas Day (Observed) through New Year's Day

• Comprehensive medical, dental, and vision coverage

• 401(k) Retirement savings options

• One-time $200 Work from Home reimbursement

• Annual $1,000 Productivity & Wellness Stipend to support your personal and professional goals

• Annual $500 subsidized company contribution to your healthcare FSA or HSA

• Paid parental leave