Payables and Expenses Administrator – 3-6 Month FTC

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Oversee the complete invoice-processing cycle for operational expenses.

• Prepare and execute vendor payments via EFT, checks, and wire transfers.

• Collaborate with Finance Operations colleagues to ensure COGS invoices are ready for payment.

• Reconcile vendor statements with internal records and address any discrepancies.

• Manage vendor payment inquiries and resolve invoice-related issues.

• Ensure accurate recording of sales, indirect, and withholding taxes.

• Review and process employee expense reports for compliance with policies and documentation.

• Handle employee reimbursements.

• Educate employees on T&E policies and ensure adherence.

• Onboard vendors and validate W-9 forms and banking details.

• Maintain the vendor master file.

• Develop and sustain vendor relationships.

• Prepare reports on vendor spending, outstanding liabilities, and expense trends.

• Close accounts payable and expense management ledgers at the end of the month.

• Reconcile detailed ledgers to trial balances across various currencies.

• Generate aging reports and cash flow forecasts.

• Maintain invoices, payment records, and related correspondence.

• Assist with internal and external audits.

• Ensure that processes and controls align with finance policies and procedures.

• Act as a super user for MineralTree and related systems.

• Provide guidance to the finance and control team for consistent system usage and processes.

• Design, implement, train, and launch enhanced expense and payables processes and controls.

• Mentor members of the finance and control team.

• Support the Head of Finance Operations in maintaining consistent and compliant processes and controls.

• Engage in additional activities and projects as needed.

⛳️ Requirements

• Demonstrated ability and experience operating internationally across multiple entities and currencies.

• Excellent organizational skills.

• Strong experience in process management and financial controls.

• Exceptional attention to detail.

• Commitment to confidentiality.

• Effective collaboration and communication skills.

• Proven ability to manage both internal and external stakeholders.

• Familiarity with MineralTree and related systems.

• Capability to create, implement, train, and execute improved processes and controls.

• Ability to offer mentoring and guidance on finance processes and controls.

• Experience working across accounts payable, expense management, and multiple entities and currencies.

🏝️ Benefits

• Opportunities for career development.

• Competitive financial package.

• Commitment to being an equal opportunities employer.

• Adjustments in the recruitment process available upon request.

• An international, musically-influenced work environment.