Participant Marketing Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the initiation of participant recruitment activities for newly awarded clinical trials.

• Create and manage recruitment project timelines from the point of study award to campaign launch.

• Ensure that marketing deliverables are finalized prior to study activation.

• Monitor study readiness milestones and identify potential project risks or delays.

• Coordinate activities between Central Recruitment, Site Operations, Regulatory, Sponsors/CROs, Finance, and Business Development.

• Maintain documentation related to study launches and project status reports.

• Prioritize multiple concurrent study launches and facilitate start-up meetings.

• Review recruitment budgets approved by sponsors and the allocated marketing contracts.

• Develop recruitment budgets specific to each study and manage marketing budgets funded by sponsors.

• Track spending, forecast expenditures, optimize marketing investments, and prepare budget summaries.

• Handle purchase requests, POs, invoices, vendor payments, reconciliation, and reporting.

• Monitor enrollment performance and prepare justifications and requests for supplemental funding.

• Act as the primary operational contact for participant recruitment activities with sponsors and CROs.

• Coordinate the review and approval of recruitment strategies and materials by sponsors.

• Prepare updates on recruitment for sponsors and budget reports.

• Compile recruitment material packages for IRB/EC and sponsor submissions.

• Track approvals, amendments, and expiration dates while ensuring regulatory documentation and version control are maintained.

• Manage vendors for creative, print, digital advertising, translation, promotional products, and community outreach.

• Coordinate the production, approval, and distribution of marketing materials aimed at participants.

• Maintain reports on timelines, campaign status, budget utilization, funding requests, vendor performance, approvals, marketing ROI, and operational metrics.

• Provide leadership with updates on project status, risks, and recruitment readiness.

⛳️ Requirements

• 2–5 years of experience in project coordination, marketing operations, clinical research, or healthcare administration.

• Preferred experience with study start-up, sponsor budgets, and vendor management.

• Bachelor’s degree in Marketing, Business Administration, Healthcare Administration, Communications, Clinical Research, or a related field is preferred.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance.

• Opportunities for professional development and career advancement.

• Flexible working hours and remote work options.