Part-time Traffic Controller

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Oversee and prioritize executive email communications, calendars, meetings, travel logistics, and provide administrative assistance.

• Facilitate project workflow between the executive, creative team, and external service providers.

• Gather comprehensive project briefs and clarify needs with stakeholders prior to briefing suppliers.

• Acquire quotes, prepare preliminary cost estimates, and aid in tracking project budgets.

• Support the creation of reports and presentations while maintaining well-organized project documentation.

• Coordinate timelines, ensure marketing deliverables are met on schedule, and furnish project updates.

• Partner with the executive to enhance operational efficiency and eliminate administrative bottlenecks.

⛳️ Requirements

• Proven experience as an Executive Assistant, Virtual Assistant, or Project/Traffic Coordinator, preferably in marketing, communications, or an advertising agency setting.

• Strong project coordination abilities and capacity to manage multiple projects at once.

• Exceptional written and verbal communication skills.

• Capability to work independently and proactively identify tasks and priorities.

• Experience in obtaining quotes and coordinating external suppliers or service providers.

• Solid administrative and reporting skills.

• Proficiency in Microsoft Office and preparation of presentations.

• High attention to detail with the ability to work swiftly and accurately.

• Financial administration experience, including costings and budget monitoring, is a plus.

• A pre-existing network of marketing or advertising service providers is desirable.

• Experience in the non-profit sector or with grant-funded projects is a bonus.

• Highly organized, efficient, and self-driven.

• Proactive and confident in gathering information and clarifying needs.

• Strong collaboration and executive support skills.

• Strategic mindset and excellent problem-solving capabilities.

• Patience and comfort in working with leadership.

🏝️ Benefits

• Fully remote, flexible working arrangement.

• Opportunity to contribute to a meaningful non-profit initiative.

• Consistent and clearly defined operational support role.