Part-time Marketing and Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Overseeing Nadege's email communications and utilizing a bespoke AI-driven Client Concierge powered by Claude to respond to inquiries.

• Managing calendar activities — coordinating session schedules, evaluating podcast guest invitations, handling rescheduling, and allocating time for travel and events.

• Conducting research on incoming podcast invitations to determine suitability and confirm recording availability.

• Reviewing welcome email sequences and automation processes to ensure that all offers and messaging remain up-to-date.

• Suggesting and developing a more comprehensive project management system (currently managed through shared Google Docs).

• Organizing and maintaining the back-end of essential platforms, including Flodesk, Google Drive, Meta Business Suite, and TikTok.

• Creating, documenting, and enhancing internal systems to ensure the business operates smoothly even when Nadege is deeply focused on tasks.

• Planning and scheduling Instagram content, ensuring timely publication.

• Crafting captions and content for Instagram, YouTube, podcast episodes (Apple, Zencastr, Spotify), and email newsletters.

• Generating and brainstorming innovative content ideas for newsletters and social media platforms.

• Extracting and analyzing data metrics from various social media platforms and book sales, and providing actionable advice based on the findings.

• Assisting with advertising strategy and execution.

• Promoting events, online courses, and publications across all social media platforms and newsletters.

• Developing launch plans, timelines, and comprehensive marketing strategies for new offerings and campaigns.

• Designing graphics and producing high-quality visual content using Canva.

• Researching speaking engagements and attendance opportunities for Nadege, prioritizing local and accessible events from Los Angeles, with secondary interests in New York, Chicago, Texas (SXSW), Paris, and Europe.

⛳️ Requirements

• You possess a keen eye for design — elegance, creativity, and intentional aesthetics are important to you.

• You have a genuine enthusiasm for AI and are already adept at using it as a practical work tool.

• You exhibit strong communication skills — proactive, clear, and consistent in your interactions.

• You are comfortable with the nature of Nadege's work; you ask questions, engage in brainstorming, and approach with curiosity.

• You excel in time and project management — following through independently without needing reminders.

• You are resourceful — finding solutions before needing to ask for assistance.

• You are at ease being visible as part of the team, including having your camera on during Zoom meetings and masterclasses.

🏝️ Benefits

• Flexible work schedule, with an expectation of consistent availability and responsiveness.

• Opportunities for growth: This position offers substantial potential for advancement as the business expands — your initiative and ownership will be recognized and rewarded.