Part-time Executive – Operations Assistant

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Pipeline Management: Assess and organize incoming business prospects, systematically tracking targets through various evaluation phases to ensure effective pipeline advancement.

• CRM Administration: Ensure data integrity within the CRM system by updating records, monitoring outreach communications, and producing activity summaries.

• Document & Contract Coordination: Oversee confidentiality agreements, cross-verify incoming documents with standard templates, and monitor signature statuses.

• Executive Project Support: Develop detailed meeting briefs, coordinate follow-up timelines, assist with market research, and track ongoing action items.

• Stakeholder Outreach: Facilitate business development and relationship management with business owners, intermediaries, and investors by organizing contact lists and drafting initial communications.

⛳️ Requirements

• Proven track record in effectively supporting executives, legal professionals, investors, or business owners who handle multiple projects concurrently.

• Outstanding written and verbal English communication skills, with a keen attention to detail.

• Demonstrated capability to manage competing priorities autonomously and proactively within a remote environment.

• High level of professional discretion and confidentiality.

• Preferred Qualifications: Previous experience supporting international or US-based executives.

• Background in roles such as Executive Assistant, Operations Coordinator, Legal Secretary, or Transaction Coordinator.

• Experience in document, contract, or project coordination.

• Required Software Skills: HubSpot CRM, Cloud-based productivity suites (e.g., Google Workspace, Microsoft Office 365).

🏝️ Benefits

• Fully remote

• Part-time hours of approximately 15–20 hours per week