Part-time Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Overseeing Greg's calendar, tasks, and project timelines to ensure progress is maintained.

• Managing email correspondence and routine administrative duties.

• Updating client information in HubSpot and entering data into QuickBooks.

• Ensuring Greg adheres to deadlines, deliverables, and commitments.

• Conducting structured follow-up check-ins with clients at the 3, 6, and 12-month intervals post-project completion.

• Preparing and distributing Project Books to clients once a project concludes.

• Managing client communications regarding project updates to ensure that no commitments are made without prior calendar verification.

• Drafting and sending professional proposals to clients and prospects.

• Issuing invoices and following up on pending proposals.

• Overseeing leads and contacts within HubSpot (CRM).

⛳️ Requirements

• Experience with HubSpot and QuickBooks is essential.

• Proficient in Outlook and the Microsoft Office suite.

• Highly organized with a robust background in project management.

• Exceptional written communication skills — capable of crafting polished proposals and conversing in the language of engineering or construction.

• Previous experience or knowledge of the engineering or construction sectors is a significant advantage.

• Self-motivated and dependable — requires minimal supervision and reminders.

• Proactive communicator who keeps both clients and Greg informed without needing prompts.

🏝️ Benefits

• Comprehensive health and wellness benefits.

• Opportunities for professional development and continuous learning.

• Flexible work hours to promote work-life balance.

• Collaborative and supportive team environment.