Ops Admin – Construction Services

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and maintain project documentation, including site plans, electrical collection cable layouts, access road drawings, and other engineering materials.

• Support site leadership with administrative tasks related to pre-construction activities and project initiation.

• Ensure that project records are systematically organized and easily accessible.

• Foster clear and consistent communication with site leadership and project teams.

• Engage in Plan of the Day (POD) and End of the Day (EOD) meetings as needed.

• Effectively relay project updates, workforce information, and administrative requirements.

• Accurately process weekly employee timecards and submit them to Payroll by established deadlines.

• Verify employee work hours, per diem eligibility, meal reimbursements, and task coding.

• Prepare and distribute weekly reports on manpower and labor hours.

• Maintain accountability records for office equipment and site assets.

• Upload and manage project documentation within the Procore platform.

• Update construction activity trackers on a daily basis.

• Monitor and track employee training compliance using LMS and Power BI reporting tools.

• Track requirements for the Registered Apprenticeship Program (RAP) as applicable to the project scope.

• Coordinate travel arrangements through approved company platforms.

• Assist in scheduling employee training sessions, certifications, and onboarding activities.

⛳️ Requirements

• High school diploma or equivalent qualification.

• A minimum of 2 years of experience in administrative roles, construction administration, project coordination, or related fields.

• Strong expertise in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.

• Exceptional organizational and time management abilities.

• Capability to handle multiple priorities and meet deadlines effectively.

• Outstanding written and verbal communication skills.

• Ability to work independently as well as collaboratively within a team.

• Experience in supporting construction, renewable energy, industrial, or field service projects.

• Familiarity with Procore, Power BI, D365, or Learning Management Systems (LMS).

• Knowledge of payroll processing, workforce tracking, and cost center management.

• Experience in supporting multi-site or remote project teams.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive health, dental, and vision insurance.

• Retirement savings plan with company matching contributions.

• Opportunities for professional development and training.

• Flexible work arrangements and a supportive work environment.