Operations Manager – Executive Assistant

This is a fully remote position, open to applicants in Germany.

📋 Description

• Assist with talent operations and enhance the employee experience, ensuring a seamless journey from onboarding and collaborating closely with our people lead.

• Organize and implement Office Days, mainly in Berlin, as well as virtual and in-person company events, investor meetings, and gatherings with customers or partners, such as meetups during conferences.

• Manage general office and administrative duties, including maintaining relationships with our co-working space, overseeing office supplies, handling incoming mail, communicating with suppliers, and coordinating company merchandise.

• Assist employees with travel arrangements and related logistics.

• Liaise with vendors and suppliers, managing relationships to ensure the smooth provision of services.

• Keep electronic and paper records organized, ensuring that information and documents are properly filed and easily accessible.

• Aid in the implementation and maintenance of company-wide operational processes and policies, supporting the team in adherence to them.

• Actively identify and carry out improvements to everyday operations.

• Serve as a dependable point of contact, safeguarding the CEO’s time and ensuring it is utilized effectively, collaborating with the Chief of Staff on prioritization when necessary.

• Organize and coordinate appointments, meetings, and business travel across various time zones while providing seamless day-to-day support.

• Assist in prioritizing and coordinating incoming requests in alignment with both internal and external stakeholders, managing correspondence as appropriate.

• Provide logistical support to the Leadership Team as needed.

⛳️ Requirements

• Several years of experience in an Executive Assistant, office management, operations, or a similar position, with a track record of supporting C-level executives.

• Strong organizational and time-management abilities, capable of effectively managing multiple priorities.

• Excellent communication skills and a professional, reliable working style when interacting with individuals at all levels.

• High degree of discretion and sound judgment in handling sensitive or confidential information.

• Availability and willingness to be in Berlin for the entirety of our Office Days weeks, which occur three times a year for one full working week each.

• Confidence in working independently in a remote-first environment.

• Flexibility and comfort in operating with minimal guidance in a fast-paced environment.

• Proficiency in using AI tools to enhance productivity, coupled with a curiosity to continually seek better working methods.

• A proactive attitude, with a tendency to question the status quo and identify practical improvements.

• Fluent in English, both spoken and written. Proficiency in German is a plus but not required.

🏝️ Benefits

• Competitive compensation in the industry, including early-stage virtual share options.

• Remote-first work environment – choose to work where you are most productive, whether from home or a nearby co-working space.

• Comprehensive benefits package, including a wellbeing budget, mental health benefits, a work-from-home budget, a co-working stipend, and a learning and development budget.

• Generous vacation allowance.

• Office Days at our Berlin headquarters or an alternate European location (three times a year).

• A vibrant and diverse team of mission-driven individuals with experience across leading organizations, working towards the positive application of AI and ML.