Operations-Focused Executive Virtual Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Take charge of the Principal’s inbox and calendar by prioritizing essential communications.

• Oversee scheduling and address any conflicts that arise.

• Evaluate existing workflows and create well-defined Standard Operating Procedures (SOPs).

• Manage the complete job lifecycle, which includes scheduling and dispatching technicians, as well as updating and monitoring job statuses.

• Maintain organized and efficient digital filing systems using platforms like Google Drive and Dropbox.

• Assist in the implementation and management of systems such as JotForm for team processes.

• Coordinate internal projects and facilitate communication with the team through VOIP calls.

⛳️ Requirements

• At least 3+ years of experience in a Virtual Assistant, Executive Assistant, or Operations role.

• Advanced skills in Google Workspace or Microsoft 365.

• Excellent written and verbal communication skills in English.

• Demonstrated ability to identify, enhance, and streamline business processes or systems.

• Experience in creating and documenting SOPs to improve efficiency and consistency.

• Capability to work during AEST business hours (8:00 AM – 4:00 PM).

• Reliable high-speed internet and a professional home office setup are required.

🏝️ Benefits

• Training provided on ServiceM8.

• Opportunities for professional development.