Online Professional Studies Program Assistant – Academic Advisor

This is a fully remote position, open to applicants in Colorado.

📋 Description

• Coordinate the scheduling of courses and facilitate communication with faculty, which includes creating and updating course schedules, processing faculty payments, tracking syllabi, and offering faculty support.

• Assist with purchasing and budget management by processing invoices and reconciling expenses in accordance with university protocols.

• Support scholarship initiatives by monitoring awards, maintaining records, and coordinating communication with students and the Foundation.

• Organize and manage program events such as graduation, overseeing logistics, communication, and coordination on the event day.

• Maintain and refresh program materials and digital content, which includes updating the website and managing social media platforms.

• Provide comprehensive administrative support, including scheduling meetings, taking notes, tracking data, and ensuring the accuracy of student and program records within university systems.

• Offer personalized academic advising assistance to approximately 75–120 students.

• Interpret degree requirements, monitor students' academic progress, and provide proactive strategies for academic success.

• Help students with registration and navigating academic policies and systems such as Workday and Canvas.

• Direct students to appropriate campus resources.

• Keep accurate advising records and participate in trainings and meetings related to advising.

• Perform additional related duties as assigned.

⛳️ Requirements

• A Bachelor’s degree is required.

• 1–2 years of experience in academic advising, student services, or administrative support is preferred.

• Ability to work both independently and as part of a team.

• Strong capability to manage multiple tasks simultaneously.

• Commitment to maintaining confidentiality.

• Proficiency in Microsoft Office applications.

• Excellent communication, organizational, and time management skills.

• Strong attention to detail in managing records, documents, and program logistics.

• Required application materials: cover letter, resume, and contact details for three references.

🏝️ Benefits

• Shared premiums for a comprehensive health insurance plan.

• Dental insurance coverage.

• Retirement savings plan.

• Life insurance options.

• Additional insurance options available.

• Tuition remission for dependents enrolled full-time in undergraduate programs for up to four years after one year of employment.