Office & Operations Coordinator – Multi-Industry

This is a fully remote position, open to applicants in Mexico, +5 more countries.

📋 Description

• Oversee calendars and scheduling for various stakeholders.

• Confirm meetings in advance.

• Convert decisions and meeting notes into actionable items with designated owners and due dates.

• Follow up on any stalled action items.

• Develop and sustain Standard Operating Procedures (SOPs) and process documentation.

• Prepare and distribute regular reports, dashboards, or trackers using Google Sheets or Excel.

• Organize Slack, project boards, shared drives, and other collaborative tools.

• Make routine decisions within established guidelines.

• Escalate issues that require the judgment of a founder.

⛳️ Requirements

• A minimum of 3 years in a role such as Operations Assistant, Administrative Coordinator, Office Coordinator, or Executive Assistant, directly supporting founders, executives, or multiple stakeholders.

• Practical experience in managing calendars, coordinating meetings, creating SOPs, and establishing reporting schedules.

• High proficiency in Google Workspace (Docs, Sheets, Drive, Calendar, Gmail).

• Familiarity with at least one project management tool: ClickUp, Asana, Monday.com, Trello, or Notion.

• Skilled in constructing reports, dashboards, or trackers in Google Sheets or Excel.

• Proficient in written and spoken English.

• Access to reliable internet and an appropriate workspace.

• Punctual and demonstrates consistent follow-through.

• Capable of identifying issues early when tasks are falling behind.

• Experience with US-based founders or companies is an advantage, though not mandatory.

🏝️ Benefits

• Opportunity for remote work.

• Monday to Friday work schedule.

• Feedback from recruiters if interviewed.

• Potential to be considered for client roles after the vetting process.