Office & Admin Manager – Office Clerk / Office Administrator

This is a fully remote position, open to applicants in Germany.

📋 Description

• You ensure that the administrative foundation of GoMedicus operates smoothly — entirely remote, dependable, and organized.

• You oversee preliminary accounting tasks: organize and categorize receipts, preparing them for the tax advisor.

• You handle the processing of incoming and outgoing invoices, confirm payments received, and monitor deadlines.

• You serve as the liaison to the external tax advisor, ensuring all documents are complete and submitted punctually.

• You draft and oversee contracts, documents, and correspondence — structured, comprehensive, and easily accessible.

• You manage digital filing systems, ensuring nothing is lost and all documents are appropriately versioned.

• You coordinate signatures, approvals, and dispatch — even in a fully remote work environment.

• You manage general correspondence with authorities, service providers, and partners.

• You handle various small to medium administrative tasks that arise daily in an expanding company — reliably, without needing reminders.

• You assist the CFO and executive management with administrative tasks and special requests — discreetly and solution-oriented.

⛳️ Requirements

• Completed commercial/vocational training (office clerk, management assistant for office management, or similar) or equivalent qualification.

• Over 5 years of professional experience in administrative processing, office management, or a comparable role.

• Detail-oriented, organized working style with a high level of discretion.

• Proficient use of digital tools — able to adapt quickly to new systems.

• Fluent in German (C1); proficiency in English is an advantage.

• Nice to have: experience with Personio, DATEV, or similar tools.

🏝️ Benefits

• Career development: training and responsibilities under the motto “build your own career.”

• Teamwork: collaboration within an interdisciplinary team of motivated experts and generalists bridging practice and technology.

• Attractive compensation: €35,000–€40,000 per year, based on experience and qualifications, with fixed and variable components.

• Corporate benefits: exclusive discounts with renowned brands.

• Flexible work: 100% remote within Germany · full-time or part-time options available.

• Training & development: personalized support and engaging challenges.