National Events Associate

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist the National Events Managers and the National Director of Events in the planning and execution of large-scale national programs across various markets and destinations.

• Take independent charge of smaller national programs and specific program components, overseeing logistics, timelines, budgets, vendor management, and client communications.

• Create and manage program briefs, manifests, staffing plans, signage packages, transportation grids, and client deliverables.

• Collaborate across multiple regions to ensure flawless execution and adherence to national program standards.

• Participate in and support site visits, planning meetings, and on-site program execution as assigned.

• Help manage national account timelines, deliverables, and operational milestones.

• Maintain proactive communication with clients to ensure that deadlines, expectations, and deliverables are met.

• Work in partnership with local events teams, sales, creative, procurement, and finance departments.

• Source, assess, and coordinate suppliers.

• Keep accurate program information updated in Salesforce and other operational platforms.

• Assist with budget development, estimates, reconciliations, scopes of work, invoices, vendor payments, and expense tracking.

• Organize event staff assignments, communications, schedules, and training.

• Resolve operational challenges in real-time and implement effective solutions.

• Share best practices, lessons learned, and suggestions for process improvements with the broader team.

⛳️ Requirements

• Experience in supporting or managing large-scale meetings, events, incentive programs, destination management programs, or multi-market programs.

• Excellent organizational skills with the ability to handle multiple programs, deadlines, and priorities in a dynamic environment.

• Experience collaborating with clients, suppliers, vendors, and internal cross-functional teams.

• Familiarity with Salesforce or similar CRM and operational platforms.

• Experience in budgeting, reconciliation, contracts, invoices, and vendor payments.

• Ability to adapt swiftly to changing client needs, market conditions, and program requirements.

• Strong written and verbal communication skills, demonstrating professionalism and attention to detail.

• Proactive, solutions-oriented mindset with the ability to escalate risks or concerns as necessary.

• Interest in process improvements, scalable tools, and best practices for national program execution.

• Commitment to sustainability and the pursuit of local or environmentally responsible supplier options whenever possible.

• Capability to complete required training and certification programs.

• Legally authorized to work in the United States.

🏝️ Benefits

• Annual and quarterly awards.

• Paid day off to serve your local community.

• Annual all-company retreat.

• Annual qualifier-based incentive trip for top performers (certain departments eligible).

• Regional team outings.

• Monthly company-wide meetings.

• Competitive base salary.

• Quarterly bonuses.

• Performance-based quarterly commission plans.

• 401k with company match (eligible after 1 year – up to 4% of salary matched, vested immediately).

• Monthly cell phone stipend.

• Flexible schedule opportunities.

• Generous paid time off (PTO).

• Sick days.

• 9 full holidays.

• 5 half days off prior to holidays.

• 2 floating holidays off.

• Half-day Fridays in July & August (contingent on achievement of goals).

• Extensive selection of health plans to choose from.

• Paid parental leave.

• Pet insurance program.

• Employee Assistance Plan (EAP).

• Mentorship program.

• “Masterclasses” in industry/department-specific topics.

• State-of-the-art technology platforms and tools – including training.

• Annual and monthly meeting content focusing on professional development.