Marketing Virtual Assistant – Production, AI Operations

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Prepare and process long-form podcast and YouTube content utilizing established workflows.

• Edit and refine recordings in Descript by eliminating filler words and noticeable verbal mistakes.

• Review and amend AI-generated transcripts, addressing spelling, names, terminology, and transcription inaccuracies.

• Implement authorized branding, captions, formatting, and publishing templates.

• Prepare YouTube uploads with approved titles, descriptions, thumbnails, links, and other necessary assets.

• Publish podcast episodes following established workflows.

• Utilize OpusClip or similar AI tools to identify and prepare short-form content from long-form recordings.

• Review AI-generated clips for quality, context, accuracy, subtitles, and transcription discrepancies.

• Export and organize Reels, Shorts, Stories, and other short-form assets.

• Produce recurring Canva graphics and Stories from approved templates.

• Resize and export creative assets in accordance with specifications.

• Schedule approved social content via Metricool or native social platforms.

• Upload sanctioned Google Business Profile posts and images.

• Verify accounts, dates, times, captions, links, tags, locations, branding, and assets prior to publishing.

• Maintain an organized Google Drive and other file structures using established naming conventions.

• Manage ClickUp tasks, SOPs, checklists, production statuses, final links, notes, and deliverables.

• Conduct quality control on AI-generated content before publication.

• Identify errors, inconsistencies, missing information, poor formatting, and platform issues.

• Escalate blockers, exceptions, unclear approvals, and potential client or reputational risks.

• Learn new software, AI platforms, prompts, workflows, and production tools.

• Enhance operational processes and documentation.

• Recover founder capacity by delegating repeatable production responsibilities into a dependable, scalable production function.

⛳️ Requirements

• Previous experience in digital marketing production, content production, video editing, social media, or Virtual Assistance.

• Excellent proficiency in written English.

• Exceptional attention to detail.

• Strong organizational capabilities.

• Comfortable adhering to detailed SOPs, checklists, and established workflows.

• Strong technical aptitude and confidence in learning new software.

• Capability to work consistently across multiple clients, accounts, brands, and content libraries.

• Reliable internet connection and computer.

• Ability to work independently while knowing when to escalate issues.

• Availability for a full-time, 40-hour-per-week position.

• Genuine interest in a long-term role with growing responsibilities.

• Technical skills or strong advantage: Canva / Canva Pro, Descript, OpusClip or similar AI video tools, ChatGPT, Claude, ClickUp, Google Workspace, Google Drive, YouTube, Metricool or other social scheduling platforms, Google Business Profile, basic video editing, and social media publishing platforms.

• Strong technical aptitude and ability to learn systems rapidly.

• Nice-to-have experience with podcast production, YouTube/Reels/TikTok/Shorts video preparation, AI-assisted content production, multiple marketing clients or brands, digital marketing agencies, detailed production SOPs, social media marketing, quality control or content review, project management platforms, and basic graphic design and video editing.

• Comfortable working asynchronously and managing assigned production deadlines.

• Honest about blockers and willing to ask questions when instructions are unclear.

🏝️ Benefits

• Remote work setup.

• Full-time role with 40 hours/week.

• Long-term position with increasing responsibility.

• Opportunity to take ownership of more workflows and production responsibilities as the agency grows.