Marketing Events Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Support the planning and execution of AlphaSense’s North American trade shows, from the initial planning stages through to post-event analysis.

• Oversee booth design, vendor management, shipping logistics, registration processes, promotional materials, onsite staffing, and lead collection.

• Serve as the onsite coordinator for select events, facilitating setup and ensuring a smooth experience for attendees.

• Evaluate and report on event ROI, offering suggestions for future enhancements.

• Investigate new event opportunities and enhance our overall event presence.

• Develop event toolkits, team briefings, and pre-show training materials.

• Monitor event expenditures against budgets and keep precise financial records.

• Manage sponsorship agreements and confirm that all contracted benefits are delivered.

• Collaborate with Sales/SDR teams on outreach efforts, meeting organization, lead transfer, and follow-up activities.

• Maintain a comprehensive calendar of North American events, including deadlines and responsibilities.

• Handle promotional items, giveaways, and booth inventory, including reordering and logistics for storage.

⛳️ Requirements

• 3–5 years of experience in coordinating technology trade shows and events within a B2B or SaaS context.

• Strong project management abilities, capable of handling multiple events, stakeholders, and timelines effectively.

• A proactive, execution-oriented mindset with the ability to remain composed under pressure.

• Exceptional communication and interpersonal skills.

• Experience in coordinating vendor logistics and pricing while adhering to budgetary constraints.

• A creative perspective on booth design and the development of on-brand experiential environments.

• Self-driven with a strong sense of professionalism and accountability.

• Familiarity with marketing/event platforms such as Salesforce, Marketo, Asana, or similar tools.

• Proficient in Excel/Google Sheets for tracking expenses and generating reports.

• Willingness to travel up to 20% within the US and Canada, which may include weekends.

• Capability to lift and transport event materials as required.

• A valid passport and/or driver’s license for cross-border travel between the US and Canada.

🏝️ Benefits

• Competitive salary.

• Equity options.

• Comprehensive benefits package.

• Potential for performance-based bonuses.

• Opportunities for career advancement.

• Chance to influence AlphaSense’s presence at key industry events.

• A mission-driven and high-performing team environment.