Marketing Events Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist in the planning and implementation of regional field marketing events, partner gatherings, webinars, and corporate marketing initiatives.

• Keep track of event timelines, task lists, registration information, calendars, and planning documents to ensure programs remain on schedule.

• Oversee event logistics such as venues, catering, shipping, promotional materials, attendee lists, signage, and onsite arrangements.

• Collaborate with marketing, sales, partner alliances, and content teams to enhance event promotion, attendee targeting, and follow-up efforts.

• Aid in collecting event requirements, deadlines, creative needs, speaker information, and securing internal approvals.

• Act as the primary coordination point for assigned events, escalating issues and making decisions as necessary.

• Assist with vendor outreach, estimates, invoices, contracts, purchase requests, and budget monitoring.

• Keep organized records of events, including budgets, attendee reports, vendor details, and post-event documentation.

• Facilitate cost-effective planning while adhering to internal processes and brand standards.

• Support the execution of onsite and virtual events, which includes setup, registration, attendee assistance, materials, and post-event wrap-up.

• Manage post-event tasks such as updating attendee lists, lead handoff support, distributing surveys, and follow-up communications.

• Aid in basic event reporting, encompassing attendance, engagement, feedback, and lessons learned.

⛳️ Requirements

• Bachelor’s degree in Marketing, Communications, Event Management, Business, or a related field, or equivalent experience.

• 1–3 years of experience in supporting marketing events, field marketing, corporate events, or similar marketing programs.

• Excellent organizational skills with the capability to manage deadlines, details, and multiple event workflows.

• Proven experience in coordinating logistics, vendors, attendee communications, and event materials.

• Comfortable collaborating cross-functionally with sales, marketing, partners, and external vendors.

• Detail-oriented and proficient in tracking budgets, tasks, timelines, attendee lists, and post-event follow-up activities.

• Strong written, verbal, and interpersonal communication abilities.

• Capable of thriving in a fast-paced environment with a positive, proactive, and service-oriented mindset.

• Experience in supporting B2B technology, professional services, or partner-led events.

• Familiarity with marketing automation tools, CRM platforms, registration tools, or project management systems.

• Background in supporting virtual, hybrid, or in-person events.

• Proficient in Microsoft Teams and Microsoft Office applications.

• Interest in developing repeatable event processes, templates, and best practices.

🏝️ Benefits

• Health, Vision, and Dental Insurance

• Life Insurance

• Health/Dependent Care Flexible Spending

• 401(k) Plan

• Short-Term and Long-Term Disability Coverage

• Generous Vacation and Flex Time Off Programs

• Company Paid Holidays

• Training and Development Opportunities