Marketing and Events Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Act as the project coordinator for the marketing team, overseeing schedules, monitoring deliverables, and ensuring campaigns and initiatives meet deadlines.

• Maintain a comprehensive marketing calendar that includes events, campaigns, content launches, and internal milestones.

• Oversee the inventory of marketing materials and coordinate the development of new ones.

• Manage tasks assigned to external vendors, encompassing print production, promotional items, and creative execution.

• Assist with daily marketing operations by communicating requirements, tracking progress, and identifying potential risks.

• Analyze campaign and event metrics, providing support for performance reporting.

• Monitor marketing budget expenditures against planned allocations for programs, events, and vendor commitments.

• Process invoices, reconcile receipts, and ensure accurate budget coding.

• Identify budget variances and assist in reforecasting efforts.

• Maintain vendor relationships and negotiate pricing effectively.

• Oversee logistics for industry conferences, roadshows, customer roundtables, and executive experiences from start to finish.

• Handle booth shipping and setup, vendor contracts, attendee registration, hotel room blocks, and on-site logistics.

• Support the planning and execution of annual Sales Kick-off programming, including venue logistics and budget compliance.

• Provide logistical and communication assistance for Board of Directors meetings.

• Coordinate third-party event participation, booth assets, sponsor deliverables, speaking submissions, and lead capture efforts.

• Manage corporate gifting, event swag, and new hire gifting programs in collaboration with HR.

• Ensure that event execution adheres to Schoox brand standards and go-to-market strategies.

• Collaborate with Marketing, Sales, and BDR teams for pre- and post-event follow-ups and lead handoffs.

• Work together with Product Marketing on event and campaign assets and materials.

⛳️ Requirements

• Bachelor’s degree in Marketing, Business Administration, Communications, or a related field.

• 3–5 years of experience in marketing operations, event coordination, or marketing coordination, preferably within the SaaS or B2B technology sectors.

• Proven project management abilities, including managing multiple workstreams, creating workback schedules, and overseeing timelines.

• Practical experience in budget management, including tracking expenditures, processing invoices, and maintaining budget documentation.

• Exceptional attention to detail.

• Strong communication and interpersonal skills for effective cross-functional and vendor collaboration.

• Proficiency in Microsoft Office Suite.

• Familiarity with project management tools like Asana and Monday.com, CRM systems, and email marketing platforms.

• Flexibility and willingness to travel and work irregular hours as needed around event schedules.

• A proactive approach to ownership and follow-through.

🏝️ Benefits

• Restricted stock options may be part of the compensation package.

• Employee benefits are available through Schoox's benefits program (https://schoox.benefitmain.com/).

• Commitment to equal-opportunity employment and consideration without discrimination based on legally protected characteristics.