Marketing Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver proactive administrative and operational assistance to the Director of Marketing and Director of Integrated Marketing.

• Oversee complex calendar management and scheduling, prioritize meetings, coordinate logistics, and ensure that leadership has adequate preparation time and information.

• Arrange business travel and associated logistics.

• Organize and manage email communications, as well as draft internal and external correspondence for Marketing leadership.

• Handle confidential and sensitive business information with care.

• Prepare meeting materials, presentations, research, and other resources for leadership.

• Attend specified Marketing leadership meetings, document decisions and action items, and assist with follow-up actions.

• Prepare and file expense reports, tracking reimbursements as necessary.

• Maintain Marketing team calendars and coordinate regular meetings, planning sessions, and team activities.

• Organize agendas, materials, notes, and action items.

• Assist with ongoing Marketing reporting and documentation.

• Coordinate monthly and quarterly reporting materials for Marketing leadership and executives.

• Manage team and client gifting and recognition initiatives.

• Support departmental budgeting and expense monitoring.

• Organize logistics for Marketing events, planning meetings, BELAY Summit, and other team-related activities.

• Track and process referral and affiliate payouts.

• Assist with cross-functional and special projects in response to the evolving needs of the Marketing team.

⛳️ Requirements

• A minimum of two years of experience providing administrative or operational support to senior leaders or multiple leaders.

• Exceptional attention to detail with the ability to maintain accuracy across various priorities.

• Capability to manage confidential and sensitive information with discretion.

• Strong organizational and time management abilities.

• Skill in prioritizing competing deadlines effectively.

• Ability to anticipate needs, exercise sound judgment, and independently progress work.

• Excellent written and verbal communication skills.

• Adaptability to changing priorities and effective collaboration across teams.

• Experience supporting a Marketing team or working within a marketing environment is preferred.

• Experience coordinating events, meetings, or team initiatives is preferred.

• Proficiency in Google Workspace and Slack.

• Ability to quickly learn and adjust to new technologies and systems.

• A dedicated home office is required.

• Work schedule must align with BELAY's core collaboration hours.

• Candidates should reside within a 50-mile radius of Atlanta, GA.

• Must be legally authorized to work in the United States.

🏝️ Benefits

• A remote-first organization.

• Dedicated home office setup.

• Access to virtual collaboration tools.

• Occasional travel, including attendance at BELAY's annual company Summit and other business meetings.

• Flexibility outside standard business hours may be necessary based on the role.

• Reasonable accommodations may be provided to enable individuals with disabilities to perform essential functions.