Safety Administration Specialist

This is a fully remote position, open to applicants in South Carolina.

📋 Description

• Maintain electronic safety records, training documentation, certifications, qualification files, and compliance databases.

• Ensure that safety documentation is accurate, up-to-date, and accessible for audits, inspections, and management reviews.

• Assist with the preparation of OSHA, regulatory, and company-required documentation.

• Monitor expiration dates for training, certifications, medical surveillance requirements, and qualification renewals.

• Support document control activities for safety plans, procedures, forms, and corporate safety programs.

• Track employee training assignments and their completion status using Learning Management Systems.

• Generate training compliance reports and send notifications regarding upcoming due dates and outstanding requirements.

• Coordinate training enrollments, equivalency reviews, qualification assignments, onboarding, and orientation tracking.

• Compile and maintain performance data.

• Develop reports on training compliance, inspections, audits, incident and injury metrics, and corrective actions.

• Create charts, dashboards, scorecards, and executive summaries.

• Prepare monthly, quarterly, and annual safety performance reports.

• Create professional presentations for leadership, safety committee meetings, customer reviews, and corporate gatherings.

• Transform technical safety information into visual presentations and executive-level summaries.

• Assist with safety campaigns, awareness materials, lessons learned, and training communications.

• Act as an administrative liaison between East Coast safety managers and corporate safety leadership.

• Coordinate meetings, track action items, manage follow-up activities, calendars, schedules, and communication lists.

• Consolidate regional information into standardized reports.

• Support company-wide safety programs and initiatives.

• Assist with the preparation of meeting agendas, minutes, audit preparation, corrective-action tracking, departmental databases, SharePoint resources, special projects, and continuous improvement efforts.

• Perform other duties as assigned.

⛳️ Requirements

• High School Diploma or an equivalent qualification.

• A minimum of three (3) years of experience in supporting safety, environmental, construction, industrial, energy, or other related field operations organizations.

• Proven experience in creating reports, presentations, and data summaries.

• Strong organizational, planning, and time management abilities.

• Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.

• Excellent verbal and written communication skills.

• Ability to handle confidential information appropriately.

• Capability to work independently and prioritize multiple tasks in a dynamic environment.

• Experience with Learning Management Systems (LMS), such as Vector Solutions.

• Familiarity with Power BI, SharePoint, or other reporting tools.

• Understanding of OSHA regulations and corporate safety management systems.

• Experience working with geographically dispersed teams is preferred.

🏝️ Benefits

• Comprehensive and competitive employee benefits.

• People-oriented insurance plans.

• Investment plans.

• Incentive plans.