Manager, Accounts Payable

This is a fully remote position, open to applicants in United States.

📋 Description

• Take ownership of the accounts payable (AP) process across all OpenLoop entities, including invoice intake, general ledger coding, approval routing, and payment runs, ensuring vendors are compensated accurately and promptly, particularly for urgent and time-sensitive payments.

• Serve as the primary contact for AP-related inquiries from both internal teams and vendors, addressing issues swiftly and professionally while establishing and communicating clear expectations with stakeholders regarding payment follow-ups.

• Complete and stabilize the transition of systems, addressing any gaps where manual processes are currently overlooked.

• Develop the AP process by creating and documenting repeatable workflows, approval matrices, controls, and standard operating procedures (SOPs), including a playbook for the smooth onboarding of new entities and acquisitions.

• Promote automation and process enhancements as the systems evolve, reducing manual interventions in favor of automated approvals and a unified interface.

• Manage the Ramp corporate card and expense program, overseeing coding reviews, spend policy compliance, limits, reconciliation, and month-end adjustments.

• Conduct scheduled payment runs across various entities and bank accounts (ACH, check, wire, virtual card), coordinating cash-out timing in collaboration with the Accounting department.

• Oversee vendor master data and onboarding processes, including W-9 collection, banking validation, and implementing fraud controls such as callback verification for banking changes.

• Administer intercompany AP and allocations among the entity group, including managing high-volume vendor transactions at our pharmacy and laboratory subsidiaries.

• Lead the AP team, setting and tracking key performance indicators (KPIs) such as days payable outstanding, invoice cycle time, percentage of timely payments, and inquiry response time.

• Assist with the AP close process, including accruals, reconciliations, aging reports, and compliance with monthly and quarterly closing and external audit requests.

• Perform additional duties as required.

⛳️ Requirements

• A Bachelor's degree in Accounting, Finance, or a related field is required.

• 5–8 years of progressive experience in accounts payable, with a focus on direct team leadership or management.

• Proven hands-on experience managing AP in a high-volume, multi-entity setting.

• In-depth understanding of the procure-to-pay cycle, three-way matching, general ledger coding, and internal controls related to AP.

• Experience in overseeing or supporting AP during a systems implementation or migration process.

• Familiarity with NetSuite or a similar ERP system is preferred.

• Exceptional communication skills with a strong customer-service focus.

🏝️ Benefits

• Medical, Dental, and Vision plans.

• Flexible Spending and Health Savings Accounts.

• Flexible Paid Time Off (PTO).

• 401(k) plan with Company Match.

• Life Insurance, Pet Insurance, and additional benefits.