Accounts Payable Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee Accounts Payable Functions: Review invoices to ensure proper documentation, including purchase orders, delivery records, and necessary approvals, prior to entering them into the accounting system.

• Confirm the accuracy of invoices, assign suitable general ledger codes, and apply the correct distribution tables.

• Execute vendor payments via checks and electronic means through EFT and ACH.

• Guarantee that vendor and employee reimbursements are processed accurately and punctually.

• Complete required procedures for check processing and ensure that the bank receives all necessary check information.

• Maintain Vendor Accounts and Financial Records: Keep vendor accounts up to date and reconcile vendor statements.

• Identify, investigate, and resolve discrepancies related to invoices, payments, and accounts.

• Assist in the accurate distribution of expenses across various sites and contracts.

• Ensure organized and precise documentation in line with organizational policies and audit standards.

• Aid in Month-End Closures and Audits: Oversee the monthly accounts payable closing process, which includes accounts payable accrual entries.

• Generate quarterly aging reports and handle reversals of accounts payable sessions or invoices as necessary.

• Assist with the annual financial audit by collecting invoices, cleared checks, reports, and other documentation requested by auditors.

• Manage Corporate Card Processes: Oversee corporate Visa account processes, including card assignments and approval workflows.

• Investigate and respond to potential fraud alerts.

• Prepare and review weekly corporate card reports.

• Collaborate Across the Organization: Work with internal teams to address payment-related inquiries and resolve financial discrepancies.

• Ensure adherence to accounting and finance policies consistently.

• Engage in designated meetings, events, and opportunities for professional development.

⛳️ Requirements

• An associate degree in Accounting is preferred, or three to five years of relevant experience in accounts payable or a general accounting setting.

• Experience in a multi-site, multi-contract environment is essential.

• Familiarity with invoice coding and principles of expense allocation.

• Strong attention to detail, organizational skills, and accuracy.

• Capability to research discrepancies, solve issues, and manage competing deadlines.

• Experience with NetSuite and AvidXchange is advantageous.

• Willingness to travel locally or long-distance up to 10% of the time for work-related meetings and functions.

• A valid driver’s license and/or access to reliable transportation.

🏝️ Benefits

• Additional Requirements: This position necessitates the successful completion of all applicable pre-employment conditions, including a background check and physical examination.

• We are an equal opportunity employer, dedicated to fostering a diverse and healthy workplace.