Management Analyst – Action Officer

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Conduct research, generate reports, manage information requests, and execute clerical tasks such as correspondence, visitor reception, conference calls, and scheduling meetings.

• Offer internal guidance and coordination on administrative operations, management controls, metrics collection, standard operating procedures, and compliance with administrative policies.

• Manage, respond to, and track document requests and correspondence in accordance with relevant policies and procedures.

• Arrange and prepare travel plans, authorizations, and vouchers for government staff through the organizational travel system.

• Compose and edit memos, create spreadsheets, and handle document filing and copying.

• Assemble correspondence, briefing materials, talking points, and reports for review and approval by government staff.

• Organize and schedule both internal and external meetings while maintaining staff calendars with a focus on priority management.

• Coordinate media appearances, interviews, and meetings or briefings with congressional members.

• Review meeting invitations for correct titles, purposes, agendas, documents, and attendee lists.

• Take minutes and notes during meetings, prepare executive summaries and action items, and distribute approved materials.

• Adhere to administrative policies, task requirements, executive secretariat guidelines, formats, and procedures.

• Draft replies to written requests and complete the necessary clearance documentation.

• Implement the Plain Writing Act of 2010 to ensure appropriate tone and style in communications.

• Review grammar, spelling, punctuation, accuracy, and clarity of written communications.

• Provide logistical support for on-site events, teleconferences, videoconferences, registration, and room reservations.

• Research off-site meeting locations.

• Plan and facilitate working sessions and other initiatives as requested by government staff.

• Organize briefing materials and action items, including binders.

• Manage records by reviewing, filing, scheduling, and archiving documents.

• Handle complex tasks, prioritize conflicting demands, and adapt to a fast-paced environment.

⛳️ Requirements

• DHS Suitability is mandatory.

• Only U.S. citizens may apply.

• Capability to obtain and maintain a Public Trust or Suitability Determination.

• Proficient in Microsoft applications.

• Ability to manage priorities among multiple executives.

• Flexible and adaptable; capable of shifting to other tasks for executive fast-response needs.

• Strong basic consulting skills and capacity to support senior managers or executives.

• Proficiency in crafting responses, creating PowerPoint presentations, conducting basic analysis, and organizing and synthesizing numerical or other types of information.

• Strong experience with Microsoft Excel, PowerPoint, OneNote, and Word.

• Familiarity with Power BI and Visio is a plus.

• Ability to assist with executive meeting management, organization, outreach, and logistics.

• Competence in using SharePoint for information management.

• Understanding of Knowledge Management principles.

• Proactive work ethic with minimal supervision.

• Occasional travel may be necessary; expected to be less than 10%.

🏝️ Benefits

• Health Care Plan (Medical, Dental & Vision)

• Retirement Plan (401k)

• Life Insurance (Basic, Voluntary & AD&D)

• Paid Time Off

• Family Leave (Maternity, Paternity)

• Short Term & Long-Term Disability

• Training & Development