Licensing & Legal Specialist

This is a fully remote position, open to applicants in Florida.

📋 Description

• Prepare, submit, and oversee initial and renewal licensing applications across various states and regulatory agencies, specifically including California and Texas.

• Maintain current licensing records, documentation, and status tracking systems.

• Monitor expiration dates and proactively manage renewals to avoid lapses in licensure.

• Ensure that all licensing files adhere to standards of completeness, accuracy, and audit readiness.

• Act as a liaison with licensing boards and regulatory agencies, including authorities in CA and TX.

• Address requests for information, deficiency notices, and follow-up inquiries.

• Stay updated on changes in licensing requirements and regulations, particularly in California and Texas, and escalate issues as necessary.

• Maintain precise data within internal systems and tracking tools.

• Produce reports on license status, upcoming renewals, and compliance risks.

• Identify discrepancies or gaps and implement corrective measures.

• Collaborate with Credentialing, Provider Operations, Legal, and Compliance teams to ensure alignment.

• Assist in onboarding processes that require licensure verification or application submission.

• Support audits, internal reviews, and client reporting obligations.

• Provide general administrative assistance to the Legal/Compliance department, including managing information requests from business stakeholders and supporting departmental initiatives, documentation, and coordination needs.

• Suggest process enhancements to boost efficiency, accuracy, and turnaround times.

• Aid in the standardization of documentation and tracking procedures.

• Utilize technology and systems to enhance workflow management.

⛳️ Requirements

• Bachelor’s degree or equivalent professional experience is preferred.

• 1–3 years of experience in licensing, credentialing, compliance, or administrative operations.

• Practical experience managing licensing processes in California and/or Texas, including familiarity with state-specific regulatory requirements and submission procedures.

• Experience in healthcare, insurance, or other regulated environments is strongly preferred.

• Exceptional attention to detail and accuracy.

• Capability to manage multiple deadlines and prioritize tasks effectively.

• Working knowledge of regulatory or licensing processes (multi-state experience is preferred).

• Proficiency in Microsoft Office and data tracking systems.

• Excellent written and verbal communication skills.

• Ability to work both independently and as part of a team.

🏝️ Benefits

• Competitive salary and comprehensive benefits package.

• Opportunities for professional development and growth.

• Supportive work environment that values work-life balance.