Legal Operations Coordinator

This is a fully remote position, open to applicants in California, +11 more states.

📋 Description

• Oversee the complete contract lifecycle process at Grove, managing everything from intake and triage to review routing, execution, and archiving.

• Administer e-signature tools and address user issues during the transition from DocuSign.

• Maintain vendor relationships for the Legal department, including regular check-ins and managing renewal timelines.

• Responsible for SOX process documentation and organizing audit evidence in collaboration with Finance and Internal Audit.

• Keep the corporate calendar up to date, monitor state registrations, and file finalized board minutes.

• Coordinate responses to data requests, subpoenas, and document productions as directed by legal counsel.

• Ensure compliance with Legal policies and procedures while proactively identifying any gaps.

• Manage filing systems, naming conventions, document retention policies, and legal holds.

• Review legal billing according to established guidelines and highlight any discrepancies.

• Oversee the corporate insurance portfolio, including renewals, acquisitions, and claims management.

• Collaborate directly with the General Counsel (GC) and Associate General Counsel (AGC), autonomously executing ongoing legal operations workstreams.

⛳️ Requirements

• 3–5 years of experience in legal operations, paralegal roles, or in-house legal support.

• Demonstrated ability to independently manage recurring workstreams.

• Genuine interest in the legal operations of public companies.

• Previous experience with SOX or corporate governance processes is highly advantageous.

• Practical experience with Contract Lifecycle Management systems (CLMs), e-signature platforms, or procurement systems.

• A Bachelor's degree is required.

• Exceptional professional communication skills.

• Capability to facilitate cross-functional discussions with Finance, Marketing, IT, and Engineering independently.

• Comfort in utilizing AI tools as part of daily operations.

• Maintain discretion and professionalism when dealing with sensitive or confidential information.

• Familiarity with platforms such as Tropic, Juro, DataGrail, or similar is a plus.

• Experience in a tech or e-commerce company is an additional benefit.

🏝️ Benefits

• Remote work opportunities for eligible candidates.

• Flexible scheduling options for full-time or part-time roles.

• Comprehensive onboarding focused on Grove's specific tools and processes.

• Clear expectations and context provided by the GC and AGC.

• Support available for genuinely novel situations.

• Significant ownership of public company legal operations workstreams.

• A collaborative team environment that views legal operations as a strategic function.

• Exposure to AI tools like Claude in everyday legal workflows.

• This position is not eligible for an annual incentive target or equity.