Legal Operations Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and sustain the organization’s contract lifecycle platform, ensuring contract records are both accurate and up-to-date.

• Facilitate the review, routing, processing, and quality assurance of assigned low-risk contracts.

• Take the lead in administering DocuSign, which includes preparing, routing, tracking, and filing documents.

• Manage the shared inbox for the Legal Department by responding to, triaging, and directing inquiries appropriately.

• Oversee the FreshService ticketing system by monitoring requests, following up with stakeholders, and identifying potential service challenges.

• Coordinate the organization’s grant submission process via Submittable.

• Provide support for new service lines, regulatory initiatives, accreditation efforts, licensing applications, waiver programs, and strategic projects.

• Administer the Board governance platform, maintaining governance records and meeting documentation.

• Organize logistics and scheduling for Board, subsidiary board, and committee meetings.

• Prepare and disseminate Board notices, agendas, materials, and correspondence.

• Accurately record, prepare, and maintain minutes for Board and committee meetings.

• Preserve official Board records and archives in OnBoard, SharePoint, and other record-management systems.

• Organize Board recognition and appreciation initiatives.

• Offer administrative, operational, and project support to the Legal Operations Manager.

• Collaborate with internal departments on legal, governance, and contract administration workflows.

• Recommend and advocate for process improvements to enhance efficiency, compliance, and service delivery.

• Perform additional duties and special projects that support the objectives of the Legal Department and the organization.

⛳️ Requirements

• An Associate’s degree in Business Administration, Legal Studies, Paralegal Studies, Public Administration, or a related field is required.

• A Bachelor’s degree is preferred.

• A minimum of three (3) years of progressively responsible experience in legal operations, contract administration, executive administration, board governance, compliance, or a related administrative field is essential.

• Experience in supporting legal, executive, or corporate governance functions is preferred.

• Familiarity with coordinating contracts, document management, or legal workflow processes is preferred.

• Proficiency in American Sign Language (ASL) is preferred.

• Exceptional attention to detail and accuracy is required.

• Ability to prioritize multiple assignments, manage competing deadlines, and maintain organized systems and workflows is essential.

• Sound judgment and strict confidentiality in handling sensitive information is crucial.

• Clear and professional written and verbal communication skills are necessary.

• Strong critical-thinking, problem-solving, issue identification, and practical solution-development capabilities are important.

• Proficiency with contract management systems, electronic signature platforms, board governance software, Microsoft Office Suite, SharePoint, and other business applications is required.

🏝️ Benefits

• Comprehensive health insurance options.

• Retirement savings plans with employer contributions.

• Opportunities for professional development and training.

• Flexible work arrangements.

• Generous paid time off and holiday policies.