Legal Operations Billing Manager

This is a fully remote position, open to applicants in Massachusetts.

📋 Description

• Outside Counsel and Vendor Management: Serve as the main point of contact for all billing management matters with internal stakeholders, outside counsel, and vendors. Collaborate with BioNTech’s Legal and IP teams to select and assess suitable outside counsel, pricing, and legal vendors to ensure service quality and enhance value. Oversee timekeeper management, including new timekeeper requests and approvals. Lead the strategy for utilizing analytics and business intelligence to evaluate outside counsel work and expenditure. Identify opportunities for enhancing efficiencies and delivering value in outside counsel engagements. Manage RFP processes and supervise the annual outside counsel rate increase request process. Oversee the onboarding processes for outside counsel and vendors into BioNTech’s e-billing and matter management system. Ensure the integration, development, and ongoing improvement of the e-billing system. Ensure adherence to global financial and budgeting requirements.

• Invoice Processing: Manage, monitor, and audit outside counsel invoices, ensuring precision and compliance with legal billing guidelines. Comprehend direct and indirect tax ramifications for outside counsel invoices across various countries/regions. Address queries from outside counsel and vendors regarding invoices and payments, acting as the primary contact for invoicing concerns. Monitor and reconcile invoices between e-billing and ERP systems. Analyze rejections and/or deductions, resolve issues, and coordinate revisions or adjustments. Oversee the accrual process, reconciliation, and communication with outside counsel.

• Financial Analysis and Reporting: Process and analyze essential billing and matter data sets to conduct comparative analytics and identify trends across functional activities. Propose and implement process enhancements to ensure efficiencies in outside counsel spending. Develop and create outside counsel reports, dashboards, KPIs, and analytics for reporting using tools like Excel and Power BI. Support regularly scheduled monthly, quarterly, and annual reporting requirements and accruals accounting. Assist with internal forecasts, financial planning, and potential budget risks to ensure the Legal and IP teams achieve their strategic financial objectives.

• Strategic Initiatives: Integrate a strategic perspective, problem-solving capabilities, and disciplined execution to optimize the Legal Operations function. Collect and act on feedback from stakeholders to identify opportunities to improve the operational and administrative processes of the Legal and IP teams. Establish (in cooperation with the Legal Operations function) and maintain the Legal & IP teams’ global legal vendor management strategy, processes, and tools in alignment with industry best practices.

⛳️ Requirements

• Bachelor’s Degree required.

• Advanced Excel skills (e.g., Formulas, Pivot Charts, Pivot Tables, Formatting, etc.).

• Profound understanding of accounting principles and legal billing standards.

• Experience with financial dashboards using Power BI.

• 5+ years of experience in finance or legal operations is required.

• Strong project management capabilities.

• Must be a collaborative team player who can adeptly manage shifting priorities and multitask in a deadline-driven environment.

• Proven leadership and project management experience in cross-functional initiatives.

• Familiarity with legal e-billing and matter management systems.

• Excellent analytical skills with comfort in working with diverse data sets, able to draw conclusions and make informed recommendations.

• Ability to convey complex information accurately and persuasively to all levels of management.

• Exceptional written and verbal communication abilities.

• Intellectually curious, capable of processing substantial information in a fast-paced setting, and willing to take initiative.

• Demonstrates integrity in managing sensitive and confidential information.

• Strong client service orientation and a high degree of customer focus and initiative.

• Experience working with legal vendors and managing legal budgets effectively from initiation to delivery.

🏝️ Benefits

• Medical, Dental, and Vision Insurance

• Life, AD&D, Critical Illness Insurance

• Pre-tax HSA & FSA, DCRA Spending Accounts

• Employee Assistance & Concierge Program (EAP) available 24/7

• Parental and Childbirth Leave & Family Planning Assistance

• Sitterstream: Virtual Tutoring & Childcare Membership

• Paid Time Off: Vacation, Sick, Bereavement, Holidays (including Floating) & Year-End U.S. Shutdown.

• 401(K) Plan with Company Match

• Tuition Reimbursement & Student Loan Assistance Programs

• Wellbeing Incentive Platforms & Incentives

• Professional Development Programs

• Commuting Allowance and subsidized parking

• Discounted Home, Auto & Pet Insurance

• ...and more!