Legal Executive Assistant

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Take ownership of the COO’s calendar by managing scheduling, prioritization, and addressing conflicts.

• Serve as a gatekeeper for the COO’s time, safeguarding focus periods and diplomatically pushing back when necessary.

• Organize meetings among various stakeholders with time-sensitive deadlines.

• Oversee the COO’s inbox by triaging messages, flagging urgent items, drafting responses, and ensuring follow-through.

• Compose and send internal communications to attorneys, paralegals, case managers, and staff on behalf of the COO.

• Manage external communications with vendors, courts, opposing counsel, and referral partners.

• Communicate COO directives across departments and monitor deliverables until completion.

• Collaborate with vendors: schedule calls, track outstanding items, and follow up on agreements.

• Maintain operational documents, standard operating procedures (SOPs), and firm-wide reference materials.

• Prepare materials for leadership meetings and reporting purposes.

• Assist with HR-related tasks, including drafting personnel communications and tracking documentation.

• Monitor and proactively highlight key legal dates such as mediations, depositions, hearings, and trials.

• Coordinate with attorneys and paralegals to ensure the COO’s calendar aligns with active litigation timelines.

• Handle logistics for legal events (mediators, court reporters, vendors, etc.)

⛳️ Requirements

• Minimum of 3 years of experience as an Executive Assistant supporting senior leadership.

• Experience in a law firm or legal environment is required.

• Strong preference for expertise in Personal Injury, but open to Employment Law workflows.

• Demonstrated ability to manage intricate, high-volume calendars and inboxes.

• Exceptional written communication skills with the capability to draft correspondence independently.

• High degree of professionalism and discretion when dealing with confidential information.

• Tech-savvy with experience in Google Workspace and task management tools.

• Familiarity with legal case management software (e.g., Filevine) is a plus.

• Experience in coordinating legal proceedings such as depositions, mediations, hearings, and trials.

• Experience working with remote teams or virtual assistants.

• Bilingual in English and Spanish is required.

🏝️ Benefits

• Access to a $200k+ perk marketplace with immediate discounts on over 150 services.

• Ability to access up to 50% of approved earnings before payday (no credit checks or fees).