Learning Design Administration Intern

This is a fully remote position, open to applicants in Canada.

📋 Description

• Oversee the maintenance of project records, trackers, timelines, and planning documents for ETA 101, ETA Bootcamp, and conference-related initiatives.

• Document project progress, updates, deadlines, and next steps using project management tools and shared documentation.

• Assist in keeping internal planning documents organized, up-to-date, and user-friendly for the team.

• Monitor outstanding tasks and facilitate follow-up across internal workstreams.

• Aid in coordinating calendar invites for sessions, meetings, speaker calls, and program activities.

• Help in preparing and sending participant communications, reminders, and follow-ups.

• Ensure participant-facing details are monitored for clarity, timeliness, and accuracy in communications.

• Provide support for basic inbox or communication tracking as needed.

• Assist with outreach to speakers, facilitators, and guests.

• Maintain records of speaker confirmations, bios, session details, materials, and logistics.

• Assist in the preparation of speaker briefing documents or session information.

• Help guarantee that speakers receive necessary information in a timely and professional manner.

• Review learning materials, slide decks, handouts, worksheets, and resources for formatting consistency, typos, and basic edits.

• Support updates to learning resources based on team feedback.

• Organize curriculum materials and session resources in shared folders or internal knowledge systems.

• Make basic edits to Notion pages and program materials to ensure information is accurate and easily navigable.

• Assist with planning and administrative tasks related to ETA conference activities.

• Support agenda tracking, speaker logistics, participant information, and resource preparation.

• Help coordinate details across learning design, events, and program delivery workstreams.

⛳️ Requirements

• Proven experience in supporting administrative, coordination, event, program, student leadership, volunteer, or team-oriented projects.

• Excellent organizational skills, with the capability to track tasks, deadlines, follow-ups, project updates, and shared records with precision.

• Strong written communication skills, including the ability to draft, edit, and send straightforward participant, speaker, or internal communications.

• Comfort in coordinating calendars, scheduling meetings, managing invites, and keeping individuals on track with upcoming deadlines or sessions.

• Experience in utilizing shared documents, spreadsheets, folders, and collaborative planning tools effectively.

• Familiarity with tools such as Google Workspace, Zoom, Canva, and a willingness to learn platforms like Notion and project management tools.

• Ability to review learning materials, slide decks, worksheets, emails, and resource pages for typos, formatting, clarity, and consistency.

• Comfort in supporting outreach to speakers, facilitators, guests, or partners, including tracking confirmations, bios, logistics, and follow-ups.

• Interest in learning design, entrepreneurship, education, nonprofit programming, event coordination, or enhancing participant experience.

• Legal authorization to work in Canada.

🏝️ Benefits

• Commitment to Diversity and Accessibility

• Accommodations for accessibility