IT Business Operations Coordinator

This is a fully remote position, open to applicants in Wisconsin.

📋 Description

• Assists in the financial and administrative functions of the IT department.

• Oversees vendor invoices, telecommunications billing, and documentation related to purchase cards.

• Verifies that invoices, receipts, contracts, purchase orders, and other documentation are precise, complete, and submitted punctually.

• Collaborates closely with IT leadership, Finance, Procurement, vendors, and service providers to enhance financial accuracy and operational effectiveness.

• Manages telecommunications billing records and aids in the validation of invoices.

• Maintains operational records for IT and coordinates the logistics for employee onboarding and offboarding.

• Recognizes opportunities to enhance administrative procedures and operational efficiency.

⛳️ Requirements

• A preference for an associate’s degree in accounting, finance, or a related discipline, although it is not mandatory.

• 2 to 3 years of experience in billing, invoicing, or a similar financial role, with a solid understanding of billing practices and procedures.

• Experience with invoices, expense reports, purchase card reconciliations, and vendor management.

• Proven experience in supporting cross-functional teams while juggling multiple priorities effectively.

• Exceptional attention to detail and strong organizational abilities.

• Proficiency in Microsoft Office 365 applications, especially Excel, Outlook, Teams, and Word.

• Capability to maintain confidentiality and manage sensitive financial data.

• Strong focus on customer service and meticulous attention to detail.

🏝️ Benefits

• Minimal travel required – less than 10%

• Reasonable accommodations may be provided to assist individuals with disabilities.