Interior Design Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Manage and place product orders for ongoing interior design projects.

• Oversee purchasing budgets and control spending within established limits.

• Monitor orders from various vendors and coordinate timely deliveries with installers.

• Keep accurate purchasing records in project management software.

• Liaise with warehouse teams regarding deliveries, damaged items, and inventory management.

• Ensure that all products are received prior to installation.

• Address issues related to delayed, missing, or damaged orders and facilitate replacements or reorders.

• Serve as a liaison between clients, designers, and internal team members.

• Organize project documentation, maintain files, and distribute onboarding materials and checklists.

• Update project management systems with task statuses and deadlines.

• Conduct regular project audits.

• Prepare and share client presentation materials.

• Record meeting notes, decisions made, and next steps.

• Communicate project handoff details, purchasing reminders, and milestone updates.

• Create short instructional videos for clients.

• Address client inquiries post-delivery and escalate complex issues as needed.

• Develop installation guides and manage requests for replacements or out-of-stock products.

• Review client revision requests before escalating them to senior designers.

• Maintain digital product libraries, design resources, affiliate purchasing links, online product collections, and internal documentation.

• Provide ongoing administrative support to designers and project teams.

⛳️ Requirements

• 1–3 years of experience in roles such as Virtual Assistant, Project Coordinator, Administrative Assistant, or Operations Coordinator.

• Prior experience in supporting an interior design firm, architecture practice, or creative agency is highly preferred.

• Outstanding organizational skills with the capacity to manage multiple projects concurrently.

• Strong attention to detail, especially regarding purchasing, documentation, and order tracking.

• Familiarity with interior design terminology, purchasing workflows, trade vendors, purchase orders, lead times, and U.S. measurements.

• Comfortable working autonomously in a fast-paced, growing environment.

• Proactive in identifying solutions without the need for constant supervision.

• Proficient in using project management software and documentation systems.

• Excellent written and verbal communication skills in English.

• Professional and polished in interactions with clients, vendors, and internal teams.

• Collaborative, reliable, and dedicated to providing an outstanding client experience.

• Quick learner of new systems and adaptable to changing environments.

🏝️ Benefits

• Fully remote work opportunity from LATAM.

• Full-time schedule aligned with MST hours.