Indirect Tax Specialist – Fuel Tax, Recovery

This is a fully remote position, open to applicants in United States.

📋 Description

• Evaluate outstanding indirect tax receivables and determine necessary actions for resolution and collection.

• Prepare, examine, and submit amended tax returns and refund claims across federal, state, and local levels.

• Offer support for motor fuel, fuel excise, sales and use taxes, and other forms of indirect taxation.

• Prioritize claims based on monetary value, statutory deadlines, complexity, and likelihood of recovery.

• Investigate historical filings, payments, tax calculations, schedules, and communications to uncover discrepancies and recovery possibilities.

• Collect and organize documentation that supports amended filings, refund claims, and receivable collection efforts.

• Interact with taxing authorities to research receivables, resolve discrepancies, address inquiries, and progress refund claims.

• Monitor amendments, claims, correspondence, and anticipated refunds.

• Identify claims nearing statutory deadlines and escalate urgent matters.

• Reconcile amounts filed or claimed against expected and received refunds.

• Collaborate with Tax, Accounting, Finance, and other internal departments.

• Keep a record of actions, requirements, deadlines, and resolutions.

• Create an organized process and documentation trail for transition to the internal Tax team.

⛳️ Requirements

• Extensive professional experience in indirect tax, particularly in preparing, reviewing, or amending tax filings.

• Strong preference for experience with motor fuel taxes, fuel excise taxes, fuel tax refunds, or in petroleum/convenience retail tax environments.

• Familiarity with multiple state taxing jurisdictions and jurisdiction-specific filing and refund criteria.

• Experience in preparing amended returns and/or refund claims through to collection.

• Comprehensive understanding of tax filing deadlines and statutes of limitations.

• Capability to review historical transactions and tax filings, identify discrepancies, and determine corrective measures.

• Excellent reconciliation, research, analytical, and documentation abilities.

• Experience engaging with state or governmental tax authorities concerning filings, notices, refunds, or outstanding claims.

• Proficiency in independently managing high-volume, time-sensitive tasks and prioritizing based on financial impact and statutory deadlines.

• Advanced skills in Microsoft Excel and experience working with large volumes of tax and financial data.

• Strong attention to detail and capability to operate with minimal supervision in a remote setting.

• Preferred: indirect tax experience in fuel, petroleum, convenience retail, wholesale fuel, transportation, or energy sectors.

• Preferred: experience with motor fuel excise tax filings and refund procedures.

• Preferred: notable experience in tax receivables or refund recovery projects.

• Preferred: experience in resolving backlogs or remediation initiatives.

• Preferred: familiarity with tax research, tax compliance, ERP, or tax management systems.

🏝️ Benefits

• Temporary assignment lasting approximately six months.

• Option for remote work.

• Full-time seasonal/temp employment.

• Drug-free workplace.

• Commitment to equal opportunity employment.