Human Resources Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Ensure all pre-employment compliance requirements are fulfilled, including verification of right-to-work, visa documentation, and necessary employment checks.

• Maintain precise and current employee records across HR and operational systems to guarantee data integrity.

• Conduct periodic audits of HR records and employment documentation to ensure ongoing adherence to regulatory standards.

• Prepare and evaluate work eligibility and visa status reports to ensure audit preparedness.

• Manage and sustain employee data in SimPro, ensuring consistency with Employment Hero.

• Properly archive records of terminated employees within operational systems.

• Assist managers in drafting employment contracts and setting up the onboarding process.

• Offer general advice and guidance to the business regarding human resource issues.

• Gather, monitor, and file WorkCover notifications, Certificates of Capacity, and follow up with managers concerning suitable duties information.

• Accurately and promptly prepare employment separation certificates and related offboarding documentation.

• Support payroll processing activities, which include preparing payroll data and payroll journal entries.

• Provide payroll information related to claims, coordinating with case officers and supplying wage details as necessary.

• Assist with annual End-of-Financial-Year updates, including revising contract templates, applying CPI increases, and tracking employee modifications.

• Regularly assess and enhance HR processes and procedures in collaboration with the Finance and HSEQ teams to boost efficiency.

• Follow up with employees to ensure acknowledgment of Integrated Management System (IMS) documents, standard operating procedures (SOPs), and safe work method statements (SWMS).

• Monitor and report on compliance certificates and the completion of Learning Management System (LMS) training.

• Maintain a monthly headcount report that details current employee numbers by location and department.

• Coordinate candidate recruitment processes, including shortlisting, scheduling interviews, managing calendars, and responding to candidate inquiries.

⛳️ Requirements

• A minimum of 3 years of experience in a similar HR Coordinator or HR Generalist position.

• Prior work experience in a service, logistics, manufacturing, or construction setting.

• Strong understanding of Australian employment legislation, pre-employment compliance, and visa verification procedures.

• Practical experience with Employment Hero or comparable cloud-based HR software.

• Exceptional organizational skills with the ability to independently manage multiple administrative and reporting tasks.

• High-level written and verbal communication skills in English with the ability to establish rapport across diverse teams.

• Strong proficiency in the Microsoft Office 365 suite.

• Capability to work independently and demonstrate initiative in a fast-paced environment.

• Nice-to-Have Skills

• Formal studies or qualifications in Human Resources are a plus.

• Prior experience using SimPro software for workforce or project management.

• Familiarity with WorkCover claims coordination and injury management administration.

🏝️ Benefits

• Permanent work-from-home arrangement.

• Daytime shifts during Australian Eastern Standard Time business hours.

• Full-time employment.

• Health Maintenance Organization (HMO) coverage.

• Annual leave benefits.

• Christmas bonus equivalent to one month’s salary (pro-rated).