HR Virtual Assistant – Payroll & Benefits Focus

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Maintain comprehensive and accurate digital personnel files, including contracts, amendments, compensation adjustments, and statutory documents.

• Ensure all documentation is duly signed, organized, and easily accessible.

• Prepare and verify monthly payroll inputs, encompassing overtime, unpaid leave, bonuses, commissions, and allowances.

• Reconcile payroll data with attendance records, leave data, and approved modifications.

• Assist in benefits administration (enrollments, modifications, terminations) and keep precise benefits records.

• Collaborate with finance and bookkeeping teams to guarantee payroll accuracy and timely processing.

• Oversee administrative onboarding logistics (employee setup, documentation, payroll, and benefits enrollment).

• Manage offboarding processes, including final payroll inputs, benefits termination, and revocation of access.

• Monitor attendance records and leave balances.

• Process leave requests in accordance with company policy and payroll deadlines.

• Track visas, certifications, benefits eligibility, payroll-related compliance documents, and policy acknowledgments.

• Ensure the company remains prepared for audits from both HR and payroll perspectives.

• Draft professional internal documentation, including employment verifications, compensation letters, benefits communications, and policy updates.

• Maintain HR and payroll trackers and generate regular reports on headcount, payroll changes, leave usage, and benefits costs.

• Conduct regular audits of HRIS and payroll data to ensure it serves as the sole source of truth.

• Troubleshoot basic HRIS and payroll system issues.

⛳️ Requirements

• A minimum of 2+ years in HR administration or HR Generalist support with considerable payroll and benefits exposure.

• Practical experience in supporting payroll, reconciliations, or maintaining financial records.

• Highly detail-oriented with a strong capability to identify discrepancies in payroll data, contracts, or spreadsheets.

• Demonstrated ability to manage sensitive employee and financial information with discretion and integrity.

• Experience with HRIS and payroll platforms (e.g., Rippling, BambooHR, Gusto, or similar).

• Advanced proficiency in Google Sheets / Excel (formulas, reconciliation, data validation).

• Excellent written English suitable for payroll documentation, benefits communications, and formal HR correspondence.

🏝️ Benefits

• 100% REMOTE

• $50 birthday bonus

• $200 testimonial bonus

• $500 entry monthly raffle

• NO TRACKER. NO PROBLEM