HR & Operations Specialist

This is a fully remote position, open to applicants in Portugal.

📋 Description

• Oversee the complete employee lifecycle, encompassing onboarding, offboarding, contracts, documentation, and maintenance of employee records.

• Administer attendance, time off, and leave management.

• Handle benefits and flexible compensation via Coverflex.

• Manage health insurance processes including enrollments, exits, dependants, changes, renewals, and claims assistance.

• Organize occupational health appointments, certificates, records, and renewals.

• Coordinate training plans, providers, scheduling, logistics, record-keeping, and certifications.

• Act as the primary point of contact for employee inquiries.

• Ensure adherence to Portuguese labour law and GDPR regulations concerning employee data.

• Oversee the recruitment pipeline using Teamtailor.

• Facilitate interviews and manage candidate communications.

• Support employer branding initiatives and enhance candidate experience.

• Manage Google Workspace accounts, groups, shared drives, permissions, and access rights.

• Supervise coworking spaces, including bookings, access, plans, credits, usage, and associated costs.

• Arrange travel for team members, candidates, and visitors.

• Assist with invoice processing and expense tracking in collaboration with finance and accounting partners.

• Plan and organize team events, offsites, and internal initiatives.

• Develop, document, and enhance operational processes.

⛳️ Requirements

• Bachelor's degree in Human Resources, Management, Psychology, Business Administration, or a related discipline.

• Proven experience in HR, People Operations, or a generalist operations role.

• Practical experience with HR platforms; familiarity with Factorial, Teamtailor, or Coverflex is highly advantageous.

• Proficient in Google Workspace and comfortable with spreadsheets.

• Solid understanding of Portuguese labour law and employee benefits administration.

• Fluent in Portuguese and possess professional-level proficiency in English, both written and spoken.

• Highly organized and detail-oriented, capable of managing multiple processes simultaneously.

• Demonstrates discretion and a strong commitment to confidentiality when dealing with personal and sensitive information.

• Excellent verbal and written communication skills.

• Eager to explore process improvements and open to utilizing AI-driven tools.

• Immediate availability, or a notice period of less than 60 days, is a significant advantage.

🏝️ Benefits

• Attractive compensation package.

• Health insurance coverage.

• Opportunities for career advancement.

• Remote-first work model.

• Complimentary coffee.

• Access to arcade machines.

• Rooftop and terrace spaces.

• Team-building events.

• A vibrant and enjoyable work environment.