HR Operations Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the planning and execution of HR projects, which include annual cycles and system-related tasks, by managing timelines, dependencies, risks, and ensuring cross-functional alignment among HR teams and systems.

• Administer the Workday enhancement process by coordinating sprint planning and backlog management, collaborating with cross-functional stakeholders to establish priorities, requirements, scope, and delivery timelines.

• Work closely with HRIS to facilitate system-related initiatives, which involve gathering and validating requirements, coordinating testing activities, and documenting both current and future state business processes and workflows using Visio.

• Assess, prioritize, and assist in resolving HR Operations and Workday-related requests through Fresh service, ensuring alignment with operational priorities, system impacts, and business needs.

• Lead the documentation of current and future states for essential HR business processes using Visio.

• Drive change management initiatives, including stakeholder communications, training, and readiness activities.

• Identify and spearhead opportunities to enhance HR processes, operational workflows, and Workday utilization, supporting the implementation of these changes across HR Operations and Workday.

• Create and present reporting, dashboards, and operational insights through Smartsheet and related tools to provide stakeholders and leadership teams with visibility into project progress, risks, outcomes, and key operational metrics.

• Provide Workday operations support, including EIB data loads, and assist with internal and external audit requests (system walkthroughs, providing evidence, and supporting Kainos).

⛳️ Requirements

• A minimum of five (5) years of experience in supporting HR operations, HR systems, or delivery-focused program or project work within an HR setting.

• Practical experience in supporting Workday or similar HR platforms.

• A solid understanding of how HR functional areas and systems intersect (e.g., Compensation, Payroll, Talent, Compliance, HRIS).

• Proven experience in project management and change management within an HR context.

• Comfort in interacting with and supporting senior stakeholders, including preparing materials and communicating updates effectively.

• Excellent communication, organization, and prioritization skills.

• A keen interest in HR systems, process improvement, and operational design.

• Proficiency in Office 365 and substantial functional experience in Workday.

• Ability to pass the required background check.

🏝️ Benefits

• Health benefits

• Retirement contributions

• Paid time off