HR Administrator

This is a fully remote position, open to applicants in South Africa.

📋 Description

• The HR Administrator is tasked with delivering administrative support throughout the lifecycle of contractors and employees, primarily concentrating on onboarding, contract management, recruitment coordination, HR record maintenance, and scheduling interviews.

• Ensure that all necessary information for contract creation is precise and comprehensive, including:

• - Start dates

• - Salary and remuneration details

• - Client billing rates

• - Paid Time Off (PTO) allocations

• - Full-time or Part-time status

• - Equipment requirements

• - Aid with contract amendments, inquiries, addendums, and updates as required

• Maintain accurate records of employees and contractors across all HR systems.

• Add new contractors to the Employee Database and update records as necessary.

• Keep termination records and ensure that contractor databases are accurate and up-to-date.

• Update monthly new hire reports and HR tracking documents.

• Assist in preparing payroll sheets by verifying that new starter information is complete before payroll deadlines.

• Monitor probation review dates as applicable.

• Organize HR files and ensure all documentation is thorough, organized, and compliant.

• Maintain records of equipment allocations for contractors.

• Safeguard confidentiality regarding all employee, contractor, and company information.

• Prepare letters for increases, promotions, and confirmations for contractors.

• Track recruitment channels and interview feedback to ensure all successful hires are documented and progressed through the onboarding process.

• Prepare candidates for interviews by offering interview guidance, confirming role details, explaining expectations, and ensuring they are thoroughly prepared.

• Coordinate and arrange interviews between candidates, clients, recruiters, and Account Managers.

• Manage interview calendars, send invitations, confirmations, reminders, and follow-up communications.

• Communicate with clients, candidates, recruiters, and Account Managers to coordinate interview availability and to reschedule interviews when needed.

• Assist in updating and maintaining the Recruitment Tracker.

• Upload and manage criminal background checks and recruitment documentation.

• Maintain precise recruitment records and offer administrative support throughout the recruitment process.

• Support the HR Manager and Recruitment Team with additional recruitment administration as needed.

• Collaborate with the Operations Team regarding equipment needs for all new contractors.

• Ensure that equipment requests are submitted accurately and within the required timeframes.

• Assist with tracking and recovering equipment during contractor offboarding.

• Conduct exit interviews/offboarding.

• Maintain accurate data across all HR systems, databases, and trackers.

• Verify that employee and contractor data is accurate, complete, and consistently updated.

• Assist with HR reporting and monthly administrative reporting needs.

• Support HR audits by keeping organized and compliant documentation.

• Identify discrepancies in HR records and address them promptly.

• Provide administrative assistance to the HR Manager.

• Help implement and maintain HR policies, procedures, and Standard Operating Procedures (SOPs).

• Build constructive relationships with internal teams, contractors, and clients.

• Ensure a high standard of professionalism, confidentiality, and customer service in all interactions.

• Execute any other reasonable HR administrative tasks as assigned.

⛳️ Requirements

• Diploma or Degree in Human Resources, Business Administration, or a related area.

• At least 2 years of experience in HR Administration, Recruitment Administration, or a Human Resources support role.

• Strong proficiency in CRMs, Google Docs, and ATS.

• Experience in maintaining HR databases and employee records.

• Experience coordinating onboarding and recruitment administration.

• Excellent organizational, communication, and time management skills.

• **Advantageous**

• Experience working with remote teams or international organizations.

• Familiarity with Applicant Tracking Systems (ATS) and HR Information Systems (HRIS).

• Experience with platforms like Workable, Zoho CRM, or similar HR and recruitment systems.

• Experience supporting independent contractors or distributed workforces.

🏝️ Benefits

• Comprehensive training and development opportunities.

• Flexible working arrangements.

• Competitive salary package.

• Supportive and collaborative work environment.