Healthcare Training Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Develop, oversee, and uphold intricate training schedules, records, trackers, dashboards, and reporting in Excel to facilitate daily training operations and enhance leadership visibility.

• Ensure that training documentation, records, and reporting are accurate, current, and audit-ready to provide insights into trainee progress, compliance obligations, and operational preparedness.

• Create, update, and manage Excel reporting tools utilizing formulas, filters, sorting, pivot tables, and data validation to enhance training operations, reporting precision, and informed decision-making.

• Compile, sustain, and communicate weekly and monthly reporting summaries that cover training status, trainee advancement, performance trends, completion outcomes, and operational risks.

• Collaborate with trainers to facilitate new hire onboarding, mandatory training sessions, and trainee progression throughout the complete training lifecycle.

• Monitor training completion and ensure that all sessions, documentation, and requisite records are accurately and promptly completed.

• Proactively report any delays, gaps, risks, or operational issues affecting training schedules, reporting, or trainee progression, guaranteeing that leadership has clear insights and timely resolutions.

• Oversee and manage training documentation and shared resources across Excel trackers, reporting tools, dashboards, and SharePoint sites.

• Contribute to continuous improvement initiatives by identifying reporting deficiencies, enhancing tracker efficiency, and utilizing automation or AI tools as appropriate to improve workflow management and operational accuracy.

• Foster operational accountability within the training team by tracking and following up on outstanding items to ensure that reporting, documentation, and required records remain accurate and up to date.

• Assist with additional training operations requirements and special projects as assigned.

⛳️ Requirements

• High School diploma or equivalent is required; a Bachelor’s degree is preferred.

• Demonstrated experience as a Coordinator, Training Coordinator, Trainer, Training Facilitator, or in a similar operational support role.

• Advanced expertise in Microsoft Excel, including managing large data sets, creating and maintaining reports, utilizing formulas, filters, sorting, pivot tables, automation, and organizing reporting for clear operational insights.

• Familiarity with SharePoint, including file maintenance, resource organization, and facilitating team access to shared documentation.

• Excellent written and verbal communication abilities with the capacity to communicate effectively with employees, leadership, and cross-functional teams.

• Proven capacity to organize, prioritize, and manage multiple initiatives concurrently in a fast-paced environment.

🏝️ Benefits

• Up to 10% annual travel (for team meetings and limited client onsite engagements).

• Guidance and coaching through a mentoring program.

• Opportunities for growth and development within the company.