Healthcare Applicant Operations Specialist

📋 Description

• Oversee and manage several executive calendars, scheduling meetings and proactively resolving scheduling conflicts.

• Organize both internal and external meetings, create agendas, and handle executive correspondence.

• Co-manage and assist with high-level projects by monitoring timelines, follow-ups, and deliverables.

• Develop reports, presentations, and other executive documentation as required.

• Assist executives with patient scheduling and related coordination tasks.

• Collaborate with healthcare personnel to align priorities and ensure effective communication.

• Maintain compliance with HIPAA and healthcare data privacy regulations in all administrative functions.

• Manage sensitive patient and business information with care and professionalism.

⛳️ Requirements

• A minimum of 2 years of experience in healthcare operations, patient intake, telehealth, or roles involving patient support.

• Proven experience supporting executives within a healthcare or regulated setting.

• Familiarity with HIPAA and healthcare compliance guidelines.

• Outstanding organizational, time management, and written/verbal communication abilities.

• High level of discretion, dependability, and meticulous attention to detail.

• Capability to manage multiple priorities and stakeholders at the same time.

• Proficient with technology and confident in navigating digital systems and scheduling applications.

• Strong problem-solving abilities and proactive coordination skills.

• Background in US healthcare administration is preferred.

• Understanding of EHR/EMR systems is preferred.

• Experience in supporting multiple executives at once is preferred.

• Experience in startup or rapidly growing healthcare settings is preferred.

• Exposure to operational project coordination or workflow management is preferred.

🏝️ Benefits

• Competitive Salary: Based on experience and skills

• Remote Work: Fully remote—work from anywhere

• Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency

• Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting

• Generous PTO: In accordance with company policy

• Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees

• Direct Mentorship: Guidance from international industry experts

• Learning & Development: Ongoing access to resources for professional growth

• Global Networking: Connect with professionals worldwide