Head of HR

This is a fully remote position, open to applicants in Poland.

📋 Description

• Oversee the People team: supervise two recruiters and an office manager, conduct weekly 1:1s, quarterly evaluations, and enhance their skill sets.

• Manage the entire recruitment lifecycle: align hiring plans with the sales pipeline, establish priorities, and facilitate or supervise approximately 50 hires annually across specialist, leadership, and back-office positions.

• Develop and refine recruitment processes, train hiring managers (PMs, tech leads), and maintain relationships with recruitment agencies and outsourcing partners.

• Implement onboarding, work shadowing, and offboarding programs.

• Collaborate with team leads on quarterly performance evaluations, competency frameworks, development plans, and corrective action processes.

• Provide support during challenging situations: burnout, conflicts, terminations, and difficult discussions. You will be the go-to person for leaders.

• Counsel C-level executives on hiring strategies, compensation structures, team rotations, organizational design, and succession planning.

• Manage HR operations: contracts (B2B, UoP, UZ, NDAs), leave administration, overtime calculations, invoice approvals, and compensation reporting.

• Create and uphold all people policies: leave, equipment, remote work, recruitment, bonuses, offboarding, and benefits.

• Oversee vendor relationships: Saltus (medical), legal advisors, payroll/accounting partners, and training providers.

• Drive HR reporting: recruitment pipeline metrics, retention rates, headcount efficiency, and convert data into actionable insights for leadership.

• Spearhead people initiatives: wellbeing programs, mentoring, feedback frameworks, and strategic projects.

• Ensure compliance: manage ISO 27001 audits, labor inspection obligations, and access management across tools (Google, Slack, Jira, Recruitee, Calamari, and more).

• Integrate AI tools into your daily workflow, using them effectively rather than as a novelty.

⛳️ Requirements

• A minimum of 5 years in a senior HR/People position, with at least 2 years in a management role.

• Extensive hands-on recruitment experience at scale: capable of conducting a hiring process independently, not solely delegating. Experience in the tech/software services industry is highly preferred.

• Strong knowledge of Polish labor laws and contract types (B2B, UoP, UZ), sufficient to draft documents and make informed decisions without frequent legal consultation.

• Proven experience in building HR systems from the ground up or significantly overhauling existing ones: including compensation frameworks, performance reviews, onboarding programs, and policies.

• Commercially savvy: understanding the link between hiring plans and revenue, capable of engaging in meaningful discussions with a CEO regarding headcount versus pipeline.

• Proficient with data: defining metrics, generating reports, and transforming numbers into strategic recommendations rather than just dashboards.

• Proficient in English at C1+ level (both written and spoken).

• Direct and candid communicator: willing to share necessary feedback, especially in uncomfortable situations.

• Ability to alternate between strategic planning and hands-on execution within the same day.

• Proactive and responsible: if a process is flawed, you rectify it. If a policy is absent, you create it. You do not wait for approval.

🏝️ Benefits

• 26 days of paid leave (B2B).

• 10 days of paid sick leave.

• Saltus medical care (private health insurance).

• Training budget (2,000 PLN+): for courses, conferences, books, or anything that enhances your professional skills.

• Mentoring budget: access to external mentors and coaching sessions to aid your development.

• Fully remote work options, with a pet-friendly office in Warsaw and a coworking space in Gdansk available if desired.