Government Contracts Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the daily operations of government programs and projects, ensuring contract performance, compliance, reporting, and invoicing are effectively monitored.

• Maintain contract documentation and address inquiries and requests from customers and vendors.

• Collaborate with both internal and external stakeholders.

• Establish, document, and adhere to processes and procedures for managing vendor and customer relationships as well as procurement.

• Serve as the primary point of contact for contract vehicle management, handling inquiries, issue resolution, and ensuring quality assurance.

• Coordinate with key stakeholders to prepare for contract renewals, evaluate client needs, meet with client leads to finalize contract requirements and scope, and create contracts.

• Execute contract administration tasks and manage contract closeouts.

• Monitor contract financials, including budget, burn rate, and forecasts.

• Identify compliance risks associated with contracts and collaborate with the internal team to develop and implement mitigation strategies.

• Carefully review contractual documents for requirements, accuracy, acceptability, executability, and legal and administrative adequacy.

• Conduct research to identify key requirements and explore how eSkillz can utilize various government contracting vehicles to provide its services and those of its vendor partners to the government.

• Keep pricing schedules updated and accurate.

• Ensure the performance and efficiency of the SEWP program, including orders and contracts.

• Act as the primary contact for SEWP clients and internal resources to facilitate SEWP order fulfillment and address risks that could affect order delivery.

• Manage the creation and maintenance of the eSkillz SEWP client-facing webpage on the corporate website.

• Oversee and ensure that appropriate resources are assigned to handle SEWP orders and produce timely responses that meet submission deadlines.

• Maintain eSkillz SEWP pricing and ordering guides.

• Identify requirements for received SEWP order requests to confirm alignment with the Contractor’s services.

• Delegate response and quote generation tasks to the eSkillz Proposal Team, ensuring compliance with SEWP procedures and policies.

• Troubleshoot and resolve issues affecting response submissions.

• Generate and submit the Technology Refreshment Report to highlight current offerings.

• Ensure the integrity of SEWP catalog pricing entries to maintain compliance with SEWP’s pricing program regulations.

• Review contract specifics with Service Delivery Management to facilitate project team assignments and knowledge transfer.

• Organize Sales to Services Transition calls to brief the eSkillz Services Team on requested services and SEWP agency contacts.

• Conduct regular audits and reporting of internal processes and delivery channels related to SEWP order processing.

• Submit necessary SEWP reports, invoices, and CPARS evaluations according to SEWP procedures and policies.

• Generate and submit quotes following SEWP policies and procedures.

• Collaborate with Accounting to confirm SEWP fees and authorize payments.

• Regularly meet with the SEWP PMO to gather program feedback and identify areas for improvement.

• Participate in SEWP training sessions.

• Ensure SEWP team members attend required training.

• Monitor program activities and track order performance to guarantee that committed delivery dates are consistently met, maintaining an Excellent rating status for SEWP compliance and performance evaluations.

• Drive ongoing improvements to enhance process efficiencies and address resource allocation needs.

• Identify and interpret changes in SEWP policies to realign operational SOPs, ensuring program compliance and high performance ratings are upheld.

• Provide regular program reporting and conduct debriefs for the eSkillz Leadership Team.

• Perform various administrative tasks related to contracts and project operations.

⛳️ Requirements

• A minimum of 2 years of experience in generating, reviewing, and processing Federal government contracts, with a solid understanding of FAR, the Federal contracting lifecycle, and contract vehicles.

• Familiarity with GSA MAS and SEWP contract vehicles.

• Proven experience across all contract types (FFP, T&M, etc.).

• Excellent presentation, communication, documentation, organization, and consulting skills.

• Proficient in Microsoft Office applications.

• Strong ability to self-manage in a fast-paced environment and handle multiple tasks simultaneously.

• Capacity for strategic thinking and proactively recommending and collaboratively executing solutions with the team.

• Exceptional customer service, interpersonal, and communication skills.

• Strong analytical and problem-solving capabilities.

• Outstanding organizational skills and attention to detail.

• Ability to juggle multiple ongoing projects effectively.

• Flexibility to plan and adapt to ensure deadlines are met while managing unexpected interruptions promptly.

• Must be eligible and willing to obtain and maintain a government clearance.

• Must be a U.S. citizen.

🏝️ Benefits

• Health insurance

• Professional development opportunities