Freelance Executive Assistant, AI Expertise

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee calendars, schedule meetings, and appointments for clients.

• Arrange travel and accommodation logistics.

• Create and edit documents, reports, and presentations.

• Manage phone calls, emails, and other forms of correspondence.

• Organize and maintain files, records, and databases.

• Assist with creating meeting agendas and record minutes.

• Collaborate with team members to ensure a smooth workflow.

• Plan and coordinate events and conferences.

• Execute ad-hoc administrative tasks as required.

• Address and manage client requests, including ad hoc tasks, with professionalism and meticulous attention to detail.

⛳️ Requirements

• Proficient in using AI tools such as ChatGPT, Claude, and Gemini.

• Skilled in prompt writing and optimization.

• Capable of automating workflows (using tools like Zapier, Make, etc.).

• Experience utilizing AI for:

• Research.

• Summarization.

• Email drafting.

• Task management.

• Background in fractional, freelance, or contract-based roles.

• Outstanding organizational and time-management skills.

• Strong communication and interpersonal skills.

• Proficient in MS Office and Google Suite.

• Ability to multitask and prioritize effectively.

• Keen attention to detail and accuracy.

• High level of professionalism and confidentiality.

• Ability to work independently and remotely.

• Flexible schedule and availability.

• Proven experience supporting multiple executives or clients simultaneously.

• Familiarity with project management tools.

• Knowledge of video conferencing and online collaboration tools.

• Understanding of office management systems and procedures.

• Experience with high-net-worth individuals is preferred but not required.

• Experience with Family Offices is preferred but not required.

• Experience with Business Leaders is preferred but not required.

• Willingness to occasionally meet clients in person if requested.

• Informed about emerging AI software, tools, models, and methodologies that innovate the traditional approach to executive assistance.

🏝️ Benefits

• You will operate as a contractor under the The People Group company name, meaning you are not a direct employee but rather a contractor for our business.

• This structure ensures that all contracts are signed directly with The People Group and not with you as the Contractor, thereby offering you protection as a remote contractor, as The People Group manages the client service aspects of the role.