Founder’s Associate – Executive Assistant, AI & Automation Native

This is a fully remote position, open to applicants in Philippines.

📋 Description

• **About the Role**

• This position integrates aspects of a Founder's Associate, Executive Assistant, Chief of Staff, AI Automation Specialist, and Operations Assistant.

• MindFriend is an online marketplace for therapists, seeking a highly skilled, practical, and AI-savvy assistant to collaborate closely with the founder.

• This is a hands-on, trusted position for an individual who can navigate executive support, operations, AI automation, bookkeeping coordination, research, and daily problem-solving.

• We are in search of a well-rounded, experienced individual who can assist the founder in saving time, maintaining organization, automating workflows, and propelling the business forward.

⛳️ Requirements

• What We’re Looking For

• Highly organized, dependable, and detail-focused

• Experienced in supporting founders, executives, or small teams

• Proficient with AI tools, automation, and contemporary software

• Comfortable in constructing or managing AI agents and automated workflows

• Capable of assisting with bookkeeping and financial administration

• Skilled in online research, particularly regarding legal and compliance issues

• Discreet, trustworthy, and professional with sensitive information

• A clear communicator with strong writing skills, capable of summarizing complex subjects

• Proactive and able to work independently without continuous supervision

• Adaptable and eager to assist with a diverse range of founder-level tasks

• **Useful Experience**

• Experience in any of the following areas would be a significant advantage:

• Executive assistant or chief of staff roles

• Support for founders in a startup or small business environment

• AI automation, AI agents, prompt engineering, or workflow design

• Familiarity with bookkeeping tools such as Xero, QuickBooks, Fortnox, Stripe, PayPal, or Excel/Google Sheets

• Legal/compliance research or administrative assistance

• Operations, project management, or business administration experience

• Knowledge of tools like Notion, Airtable, Zapier, Make, Google Workspace, Slack, Trello, Asana, or similar applications

🏝️ Benefits

• **Perks & Compensation:**

• Performance-Driven Pay: We offer a competitive base salary initially, with your growth directly linked to your impact. As you implement improved AI agents and optimize our operations, your compensation will increase in line with your expertise.

• Global Mobility (Europe Bound): MindFriend is in the process of expanding. If you are an exceptional operator, we are fully dedicated to facilitating your future relocation and visa sponsorship to Europe.

• Work From Anywhere: Enjoy the flexibility of a fully remote position with adaptable hours, provided that the work is completed.