Flight Coordinator – Turnaround

This is a fully remote position, open to applicants in Canada.

📋 Description

• Oversee all charter and commercial flight bookings for project personnel.

• Organize travel itineraries, including camp arrivals, departures, and transportation logistics.

• Track flight schedules and inform employees and site supervision of any changes, delays, or cancellations.

• Ensure that all travel arrangements are in line with project mobilization and demobilization timelines.

• Maintain precise travel records, flight manifests, and employee travel details.

• Collaborate with travel providers, camp staff, and internal teams to facilitate smooth workforce movement.

• Assist with arranging accommodations and ground transportation as needed.

• Respond swiftly to last-minute travel adjustments and offer effective solutions to minimize project disruptions.

• Compile daily and weekly travel reports while keeping documentation organized.

• Communicate professionally with employees regarding travel instructions, schedules, and necessary documentation.

• Provide support to project administration with additional administrative tasks as needed.

• Uphold confidentiality of employee and travel information, demonstrating professionalism and excellent customer service.

⛳️ Requirements

• Prior experience in a Flight Coordinator, Travel Coordinator, Logistics Coordinator, Project Administrator, or a similar administrative role.

• Experience in coordinating travel within the Oil & Gas or Industrial Construction sectors is a significant advantage.

• Proficient in Microsoft Office Suite, especially Microsoft Excel and Outlook.

• Strong organizational and multitasking abilities with remarkable attention to detail.

• Capable of prioritizing competing deadlines in a high-paced turnaround environment.

• Excellent verbal and written communication skills.

• Willingness to commit to a 12 & 2 rotation, working up to 12-hour days throughout the turnaround duration.

• A valid Class 5 Driver's License is regarded as an asset.

🏝️ Benefits

• Fly-in/Fly-out opportunity with charter flights available from Edmonton or Calgary.

• Camp accommodations provided for employees.

• Travel allowance program accessible for eligible out-of-province workers.

• Opportunity to engage in a significant industrial turnaround project alongside an experienced team.