Fleet Asset Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Ensure precise record-keeping for company vehicles, trailers, equipment, and other assets within the fleet.

• Monitor and update registrations, insurance documents, maintenance logs, recall notifications, titles, VIN records, serial numbers, ownership details, and asset transfers.

• Oversee inventory management for vehicles, trailers, excavators, bucket trucks, generators, telecom equipment, and other field assets.

• Assist in the management of fleet systems, which includes asset setup, driver assignments, device oversight, reporting, and ensuring data accuracy.

• Create and maintain fleet reports utilizing Excel, which encompasses vehicle schedules, registration tracking, recall monitoring, insurance schedules, and asset audits.

• Collaborate daily with drivers, Field Managers, Operations, vendors, insurance providers, and fleet management companies to address outstanding issues.

• Follow up on service requests, quotations, repairs, maintenance scheduling, registration issues, missing titles, open recalls, and discrepancies in driver assignments.

• Facilitate compliance with DOT requirements, vehicle registrations, insurance obligations, recalls, driver qualification files, and DVIR documentation.

• Appropriately escalate issues and drive them to resolution through effective communication and proactive follow-up.

• Seek opportunities to enhance fleet processes, improve reporting accuracy, streamline documentation, and support field operations.

⛳️ Requirements

• An Associate's Degree is preferred; equivalent experience will also be taken into account.

• 2-5 years of experience in fleet administration, equipment administration, operations coordination, logistics coordination, transportation coordination, or a related administrative support role.

• Proficient in Microsoft Excel, including the use of filters, sorting, Pivot Tables, VLOOKUP/XLOOKUP, and data management techniques.

• Demonstrated experience with asset databases, fleet reports, vehicle schedules, insurance schedules, registrations, recalls, or maintenance documentation.

• Familiarity with fleet management systems such as Samsara, Enterprise Fleet Management, Geotab, Verizon Connect, Fleetio, or Motive is preferred.

• Basic knowledge of fleet compliance processes, including DOT regulations, vehicle registrations, insurance requirements, recalls, driver qualification files, and DVIR standards is preferred.

• Experience in telecommunications, utilities, construction, transportation, or field operations is preferred.

🏝️ Benefits

• Comprehensive benefits package, including but not limited to medical, dental, vision, and life insurance.

• 401K with Company Match.

• Medical and Dependent Care Flexible Spending Accounts (FSA).

• Paid Sick Time.

• Holiday Pay.

• Paid Time Off.

• Referral Program.

• Opportunities for career advancement.

• Ongoing training and personal development opportunities.

• A robust Employee Recognition Program.