Finance Compliance, Accounting Specialist

This is a fully remote position, open to applicants in India.

📋 Description

• Lead the resolution of historical state payroll tax issues, encompassing notices, unapplied payments, registrations, and gaps in prior-period filings.

• Manage state withholding, unemployment, and local tax accounts across all operational states.

• Register new state and local tax accounts while closing inactive accounts.

• Maintain a comprehensive tracker of state accounts, including filing frequencies, SUI rates, portal access, and POA status.

• Review annual SUI rate notifications and update payroll system rates accordingly.

• Validate the filings and payments of payroll providers and reconcile state tax obligations with the general ledger.

• Apply appropriate withholding for remote and multi-state employees, considering reciprocity, convenience-of-employer rules, leave programs, and local taxes.

• Investigate and address federal, state, and local tax notices, including communication with relevant agencies.

• Request and monitor penalty abatements, escalating to the CPA firm when necessary.

• Address state unemployment claims and wage verification inquiries.

• Monitor state nexus and identify new filing responsibilities.

• Manage foreign qualifications, annual reporting, and franchise tax submissions.

• Track sales/use tax responsibilities for services and SaaS revenue.

• Review Forms 941, 940, and W-2/W-3 prepared by the payroll service provider.

• Coordinate 1099-NEC/1096 reporting and W-9 data collection.

• Prepare tax work papers and apportionment data for the CPA firm.

• Process vendor invoices, including coding, approval routing, and scheduled payment runs.

• Maintain vendor records and address vendor inquiries.

• Prepare bank and credit card reconciliations along with journal entries.

• Support month-end closing procedures and reconcile payroll, payroll tax, and balance sheet accounts.

• Review expense reimbursements and payroll registers.

• Supply documentation to auditors and the external CPA firm.

⛳️ Requirements

• Bachelor's or Master's degree in Accounting, Finance, or Commerce (B.Com, M.Com, MBA Finance).

• Minimum of 4 years of experience in accounting.

• At least 2 years of practical experience in US multi-state payroll tax matters.

• Familiarity with US accounts payable and general ledger processes.

• Understanding of SIT/SUI registration, multi-state withholding, reciprocity, nexus, and resolution of notices.

• Knowledge of US GAAP principles, accruals, reconciliations, and month-end closing processes.

• Experience with payroll systems such as ADP, Gusto, Paylocity, Rippling, or QuickBooks Payroll.

• Familiarity with accounting software like QuickBooks Online, NetSuite, Xero, or Zoho Books.

• Advanced proficiency in Excel, including pivot tables, XLOOKUP, and reconciliations.

• Availability to work a permanent night shift aligned with US Central business hours.

• Proficient in written and spoken English, including professional communication with state agencies, US managers, and the CPA firm.

• Highly organized, deadline-focused, and capable of independently resolving issues without close supervision.

• Preferred: Experience in a US-based IT services, consulting, or SaaS organization.

• Preferred: Certification as a Payroll Professional (CPP) or Enrolled Agent (EA), either completed or in progress.

• Preferred: Experience with accounts payable automation tools like Bill.com or Ramp.

• Preferred: Background in India–US intercompany accounting.

🏝️ Benefits

• Permanent night shift aligned with US Central business hours.

• Opportunity to collaborate directly with US finance leadership, payroll providers, and the external CPA firm.

• Engage in real-time collaboration with US teams and state agencies during US business hours.