Finance and Accounting Analyst, Level 2

This is a fully remote position, open to applicants in Oregon.

📋 Description

• Assist in the financial management and post-award administration of the Basic Science Departments under the guidance of the Basic Science Budget Manager.

• Collaborate with the Financial Manager and OHSU partners to address inquiries, resolve issues, and correct errors while ensuring adherence to relevant policies.

• Engage in post-award team meetings as well as basic science team meetings.

• Create department policies and procedures.

• Provide advice and training to others on financial matters.

• Generate and maintain PI grant reports, which include details for Other Support Pages.

• Oversee reporting and other obligations with grant recipients; review plans, agreements, schedules, and budgets.

• Address budgeting and invoicing challenges with subcontract institutions.

• Process grant budgets and salary/effort allocations on grants.

• Develop regular grant spending forecasts and modify OHSU labor distribution as necessary.

• Analyze monthly grant income and expenditure transactions.

• Supervise personnel costs and grant spending to ensure compliance with scientific objectives and budgets.

• Handle adjustment forms and oversee processing as required.

• Deliver financial analysis, variance analysis, data queries, and reports for grants and subcontracts utilizing Matrix.

• Investigate faculty inquiries and offer training on federal and OHSU grant policies.

• Manage grant extensions and carryforwards.

• Provide monthly expenditure and spending-forecast reports to PIs and proactively address potential shortfalls.

• Advise the CRO, Department Administrator, and Department Chair on faculty funding matters.

• Collaborate with OPAM on new project setup, budget modifications, Final Financial Reports, and grant closeout processes.

• Contribute to department budget development.

• Oversee recruitment/start-up packages and track commitments and available packages.

• Assist in the preparation and expenditure of capital budgets.

• Review and reconcile financial information.

• Coordinate with the Dean’s Office and CFS to align central accounting information with departmental records.

• Offer financial guidance to the department and designated PIs.

• Manage financial data and reporting through electronic accounting systems and spreadsheets.

• Execute data entry, ledger reconciliation, variance reporting, funding profile maintenance, account and expense documentation, and data management tasks.

• Design and implement accounting procedures and prepare post-award documentation, including cost transfers, JEs, subaward requests, prior approvals, and accelerated spending forms.

• Monitor and resolve outstanding purchase orders and invoices on hold.

• Prepare documentation for new accounts.

• Collaborate with OHSU offices to address accounting issues.

• Review and approve departmental expenditure requests up to $50,000 as Fiscal Authority.

• Draft VA/OHSU Memoranda of Understanding documentation.

• Assist with interagency personnel agreements, modifications, and invoicing.

• Update and enter labor distribution for assigned PIs and labs; act as effort coordinator.

• Communicate financial details, updates, and forecasts to the CRO, RAPP, department administrators, and Chair.

• Perform additional duties as assigned.

⛳️ Requirements

• Bachelor’s degree in Accounting, Finance, or a related field from an accredited institution.

• At least 2 years of progressively responsible relevant work experience.

• Previous experience in an Academic Health Center or relevant financial roles involving analysis of operational improvements and business cases.

• Highly proficient in PC usage, including database and spreadsheet applications.

• Intermediate skills in spreadsheets, including complex functions, formulas, and formatting.

• Experience with relational databases.

• Knowledge of financial reporting concepts such as cost accounting and net present value analysis.

• Excellent written and verbal communication, analytical, and organizational abilities.

• Capable of conveying complex financial information to individuals without finance backgrounds.

• Exceptional accuracy and attention to detail.

• Ability to work independently and collaboratively in a team environment to solve problems.

• Demonstrated outstanding customer service skills, both in person and over the phone.

• Competent in managing multiple projects concurrently.

• Ability to utilize tact and diplomacy to maintain effective working relationships.

• Completion of the OHSU Essentials of Grant Administration certificate is preferred.

• A minimum of 3 years’ experience in an academic health center with post-award sponsored projects financial analysis, particularly with NIH sponsored projects and multi-center grants (R01, R21, U01, and F-type grants) is preferred.

• A minimum of 2 years’ administrative experience with NIH comprehensive center grants (P60) and NIH National Research Service Awards (NRSA, T- and F-type grants), including management of trainees in xTrain, is preferred.

• At least 1 year of post-award experience at OHSU is preferred.

• Proficient in the use of ORACLE, Cognos, IBS, AR, iExpense, and possess strong Excel and accounting expertise is preferred.

• Resume should detail work experience in months and years.

🏝️ Benefits

• Full healthcare coverage for employees at 100% and 88% for dependents.

• $50K term life insurance provided at no cost to the employee.

• Choice of two above-market pension plans.

• Vacation time of up to 200 hours per year based on length of service.

• Sick leave up to 96 hours per year.

• 9 paid holidays annually.

• Significant discounts on Tri-Met and C-Tran.

• Employee Assistance Program.

• Discounts on childcare services.

• Tuition reimbursement program.

• Employee discounts for local and national businesses.

• Flexible scheduling within certain limits.

• Possible overtime required due to increased workload deadlines.