Finance Administrator – Personal Assistant

This is a fully remote position, open to applicants in South Africa.

📋 Description

• This part-time, remote position operates within a family office setting, playing a critical role in providing comprehensive financial oversight and effective daily administrative coordination.

• The role requires a commitment of 2 to 3 hours of focused support each day, offering excellent micro-flexibility for a well-organized professional located in Cape Town.

• The ideal candidate will serve as a key support pillar, balancing meticulous accounting coordination with attentive personal and household administration.

• Financial Administration & Oversight: Maintain precise financial records, manage transaction categorizations, and perform regular reconciliations to guarantee complete financial transparency for the estate.

• Accounting Coordination: Serve as the primary contact for accounting issues, preparing necessary documentation, overseeing invoices, tracking accounts payable/receivable, and liaising directly with external accountants or tax professionals.

• Personal Administrative Support: Manage complex diary scheduling, handle correspondence, arrange travel, and perform ad-hoc administrative tasks to enhance the Principal's professional and personal agenda.

• Household & Estate Assistance: Coordinate household logistics, communicate with domestic service providers, manage utility accounts, and supervise maintenance schedules to ensure the uninterrupted operation of private properties.

⛳️ Requirements

• Must be permanently situated in Cape Town, Western Cape.

• Demonstrated experience in tracking financial records, managing bookkeeping processes, or working in a family office, high-net-worth individual (HNWI) setting, or executive support role.

• A minimum of 5 years of experience in finance-related administration or executive assistant responsibilities.

• Exceptional organizational skills, strict confidentiality adherence, strong numerical attention, and the capability to operate independently with limited supervision.

• Prior professional experience in the investment and finance industry.

• A relevant certification or diploma in Administration, Bookkeeping, or Finance is required.

• Experience in coordinating household logistics or managing estate workflows.

• Required Software Skills: Xero, Microsoft Excel, Microsoft Office, Microsoft SharePoint, Google Docs.

🏝️ Benefits

• Remote work (with the condition of being based in Cape Town for localized context and occasional requirements).