Finance & Administrative Officer

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Oversee the daily financial and budget management of 350 Brasil, which includes handling bank accounts, payments, receipts, cash flow, and performing monthly bank reconciliations.

• Execute payments for suppliers and service providers, process reimbursements, and handle resource requests.

• Ensure accurate accounting records are maintained and serve as a liaison with the external accounting firm.

• Monitor donor and grant funds, including those that are restricted, ensuring compliance with spending regulations.

• Generate monthly financial reports, budget-to-actual comparisons, and cash flow statements.

• Assist in month-end closing, prepare trial balances, supporting schedules, and conduct intercompany reconciliations.

• Develop and oversee budgets for proposals and new projects.

• Manage tax and statutory accounting compliance, ensuring that audit-ready documentation is maintained.

• Identify financial risks, discrepancies, and compliance issues, escalating them as necessary.

• Oversee supplier and service-provider contracts, including procurement, quotations, renewals, and maintaining contract records.

• Ensure corporate and legal registrations and filings are kept up-to-date, including CNPJ, statutory filings, powers of attorney, and digital certificates.

• Organize records and coordinate logistics for events, meetings, and travel.

• Collaborate with the external payroll provider to review payroll inputs and outputs.

• Support compliance with Brazilian labor and social security laws, manage local benefits administration, and facilitate Brazil-specific onboarding and offboarding processes.

• Assist in local recruitment efforts and coordinate with the global HR team on Brazil-specific issues.

⛳️ Requirements

• A Bachelor’s degree in Finance, Accounting, or a related discipline.

• Minimum of 5 years of experience in accounting or finance; experience in nonprofit or grant management is preferred.

• Familiarity with Brazilian accounting and tax regulations.

• Basic knowledge of Brazilian labor law.

• Proficient in Excel/Google Sheets and accounting software.

• Fluency in both Portuguese and English.

• Strong attention to detail, integrity, and the ability to collaborate closely with 350’s global finance team.

• Capacity to manage multiple priorities, meet deadlines, and work independently within a remote, international team.

• Comfortable working in a dynamic and resource-limited environment.

🏝️ Benefits

• Health insurance

• Meal/food vouchers

• Opportunities for occasional domestic and international travel

• Remote/home-based work environment

• Involvement in team and global meetings and planning sessions